Project Administration Support Officer at the International Institute of Tropical Agriculture (IITA)

International Institute of Tropical Agriculture (IITA)

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

We are recruiting to fill the position below:

Job Title: Project Administration Support Officer

Ref. No: IITA/P&C/NRS2023-026
Location: Ibadan, Oyo
Job type: Full time


  • Assist in the aspect of daily scouting/desk review of donor websites to identify calls/funding opportunities.
  • Assist in processing of administrative supporting documents (e.g. Support letter, Letter of Intent etc.) to be submitted with Proposals/CNs/Expression of Interest.
  • Assist in facilitating completion of proposal summary form (as may be necessary).
  • Ensure all project closure process and related activities are properly implemented.
  • Proactively review agreements to monitor compliance to established systems and procedures related to project close-out requirements.
  • Develop and manage a tracking system for monitoring and follow-up on administrative closure of projects.
  • Work closely with Project Managers and Finance Directorate’s Assets Officer to facilitate the reconciliation of the project’s close-out inventory list.
  • Follow-up with Project Managers and teams to ensure timely completion of project close-out checklist and ensure all relevant documents are submitted.
  • Follow-up with donors to facilitate receipt of formal letter that acknowledges/certifies the satisfactory completion of projects.
  • Circulate e-mail signifying the formal administrative closure of projects to relevant internal stakeholders.
  • Work with other colleagues to ensure seamless flow of project closure related information and in achieving the unit’s set goals.
  • Liaise with relevant units/teams to ensure projects are administratively closed properly.
  • Actively support the Head of the Unit to ensure continuous improvement in project closeout processes.
  • Assist and ensure that all close-out related documentations are promptly uploaded on ProMIS database;
  • Perform any other job-related duties as may be assigned by the Head of the Unit.


  • Candidates should possess a B.Sc / HND in an Agricultural or Science related field with a minimum of four (4) years’ experience in an agricultural and multi-cultural organization with familiarity with related concepts.

The ideal candidate must:

  • Have proven experience in handling administrative functions which involves regular communication/correspondence with stakeholders (internal and external).
  • Have excellent Communication in English language.
  • Have proficient skills with MS Office Suite (including MS-Word, MS-Excel, MS-Outlook) and computer applications.
  • Have good understanding of agricultural-related terminologies and concepts;
  • Have excellent client services orientation and ability to prioritize and manage time efficiently.
  • Have strong people/stakeholder management skills.
  • Ability to work effectively as part of a team.
  • Have good problem-solving and analytical skills required.
  • Be able to multi-task and have ability to meet quality standards within deadlines;
  • Flexibility to manage uncertainty and adjust to a changing work program


  • We offer highly competitive salaries with equally attractive benefits and excellent working conditions in a pleasant campus environment.

Application Closing Date
7th July 2023.

How to Apply
Interested and qualified candidates should:
Click here to apply online