Executive Assistant to CEO / Senior Legal Officer at International Facilities Services (IFS) Group


International Facilities Services (IFS) Group

IFS Group, a Cleaning and Facility Management company, is currently recruiting suitable candidates to fill the position below:

Job Title: Executive Assistant to CEO / Senior Legal Officer

Location: Victoria Island, Lagos
Employment Type: Full-time

Job Description

  • The Executive Assistant will provide high-level administrative and Legal support to the CEO and the Management team to successfully conduct the day-to-day management and delivery of all activities.

Responsibilities

  • Supporting the CEO on a daily basis in the execution of his duties.
  • Managing the agenda of the CEO, ensuring that all meetings are arranged with third parties effectively.
  • Ensuring that the CEO has all the necessary background information to be effective in his meetings.
  • Research certain topics on behalf of the CEO.
  • Draft a wide variety of legal agreements.
  • Provide advice on corporate legal issues and business matters.
  • Provide internal advisory services to the business units and departments within the Company.
  • Provide commercial legal support to all departmental projects and job functions.
  • Ensure the development of service-level agreements for service support and delivery.
  • Monitor the maintenance of the registers and other records required to be maintained by the Company under the Companies and Allied Matters Act (CAMA).
  • Provide all such other administrative and other secretarial duties as directed by the Legal Counsel & Company Secretary.
  • Supporting the Management Team in the planning, coordination, and follow-up of their joint activities.
  • Providing administrative support and legal organization of the Board meetings both virtually and in different international locations.
  • Organizing follow-up actions from various CEO and Board meetings, conference calls, and business trips in collaboration with the management team.
  • Drafting replies to e-mails and other communications on behalf of the CEO.
  • Taking responsibility for specific projects to support the CEO in the delivery of their work
  • Skills and competencies required for the role.

Requirements

  • A graduate Degree in Law
  • Member of the Nigerian Bar Association.
  • A minimum of 6 years post-NYSC experience.
  • Excellent written & verbal communication skills.
  • Experience and proficiency in administrative and Legal procedures.
  • Proficiency in Outlook, Microsoft Word, PowerPoint, and Excel is a must.
  • Excellent communication skills – interpersonal, written, and verbal
  • Strong attention to detail and accuracy
  • Strong organizational, planning, and time management skills
  • Able to deliver quality results under time constraints in a fast-paced environment
  • Ability to cope with periods of high workload.
  • Great team player, able to work with ease with people of different backgrounds and cultures.
  • Passionate about quality, delivering on time, and exceeding expectations.
  • An enquiring mind, willing to learn.

Salary
N150,000 – N250,000 / month.

Application Closing Date
15th September, 2023.

Method of Application
Interested and qualified candidates should send their CV / Resumes to: klinsajobs@gmail.com using “Executive Assistant to CEO / Senior Legal Officer” as the subject of the mail.