John Snow, Inc., and our nonprofit JSI Research & Training Institute, Inc., are public health management consulting and research organizations dedicated to improving the health of individuals and communities throughout the world.
Experience7 – 15 years
LocationAbuja , Bayelsa , Edo , Imo , Jigawa , Lagos.
RFQ#: GLA&GAI/JAN 14/2025
For: Staff Group Life Assurance and Group Accident Insurance
Issued by: JSI Research & Training Institute Incorporated
Date Issued: January 14, 2025
Proposal Submission Deadline: January 20, 2025
Introduction
John Snow Research & Training Institute Inc. invites qualified insurance providers to submit quotations for the provision of Staff Group Life Assurance and Group Accident Insurance. The purpose of this RFQ is to identify a reputable insurance provider who will deliver comprehensive and cost-effective coverage for our staff, ensuring their security and welfare.
Scope of Work
The selected insurance provider will be required to offer the following services:
Group Life Insurance
- Coverage amount: sum assured, 3 times annual salary or fixed amount per staff member.
- Coverage for natural death, terminal illness, and other provisions.
Group Accident Insurance
- Coverage for accidental death, permanent disability, and medical expenses due to accidents.
Additional Benefits
- Optional riders (e.g., critical illness, funeral cover).
- Counselling or wellness programs.
Claims Management
- Efficient claims processing and documentation requirements.
- Anticipated turnaround times for claims settlement.
Currently, there are 71 staff on payroll, with projected increase before end of the year. Would like your organisation to quote for premium applicable to each staff, including temporary and permanent disability using the dummy data provided below:
| # | AGE | Annual salary (Naira) |
| 1 | 52years | 20,149,513.75 |
| 2 | 53years | 6,129,105.00 |
| 3 | 33years | 19,215,475.00 |
| 4 | 62years | 35,579,579.00 |
| 5 | 41years | 33,832,809.19 |
| 6 | 45years | 10,567,223.00 |
| 7 | 25years | 10,068,494.00 |
| 8 | 27years | 8,894,284.00 |
| 9 | 33years | 23,170,761.00 |
| 10 | 41years | 12,634,629.00 |
We would appreciate if the quotation is prepared in your company letterhead, and signed by authorized official.
Essential requirements/ Selection Criteria
Instructions
The following information should be provided, including:
- Company Name and Address
- Authorized Contact Person
- Length of time the quote is valid (Estimated Period for completion)
- Completed certifications regarding debarment and terrorism financing (see attachments).
- Past Performance Information. Please provide descriptions of three similar tasks performed in recent years and three (3) verifiable references with contact information.
Company profile details including registration address, functional email address, telephone numbers and point of contact for the organization
Quotations should certify as to the financial viability and resources of the company to provide the proposed services within the period of performance (with verifiable proof of corporate bank existence).
Technical (60points)
The Policy quotation with detailed descriptions of items covered and justification of the premium for Group Life and Group Accident insurance.
Financial Information & Requirements (40points)
- Copy of Certificate of incorporation
- Bank reference letter
- TIN and Tax Clearance certificate for three years
- Evidence of VAT registration and VAT remittance in the last three years
- Certificate of registration and valid membership with Nigeria Council of Registered Insurance Brokers (NICRIB)
- Evidence of settlement of at least five claims or minimum value of N12m each on life assurance policy in the last three years with a clear indication of how long it took to settle each claim
- Recommendation or reference letter from past clients
CLAUSES
DEADLINE
Quotes must be received by the designated deadline or shall not be considered.
QUESTIONS OF CLARIFICATION
Interested companies should direct any questions about the RFQ in writing no later than January 18, 2025. Please direct all your questions to JSI Country Finance & Operations Director, Abuja office. Responses will be distributed to all RFQ recipients. All correspondence with JSI pertaining to this RFQ must reference the contact person and RFQ number on page 1. If after 30 days from the date of RFQ closure you did not hear from JSI, it means your application was not successful.
OFFER VALIDITY
Your quotation must remain valid for a minimum of 60days. Quotations should be signed by an official authorized to do so.
LANGUAGE
The quote, as well as correspondence and related documents should be in English.
NEGOTIATIONS
The most competitive quote is requested. It is anticipated that contracts will be awarded solely on the basis of information received. However, JSI reserves the right to request responses to questions and conduct negotiations with any potential vendor prior to awarding a contract.
REJECTION OF QUOTES
This document is a request for quote only, and in no way obligates JSI or USAID to make an award. JSI reserves the right to reject any and all offers received and/or to cancel the RFQ. Vendors whose quote is not selected may be notified.
INCURRING COSTS
JSI is not liable for any cost incurred during preparation, submission, or negotiation of an award for this RFQ. The costs are solely the responsibility of the potential supplier.
REPRESENTATIONS AND CERTIFICATIONS
The quote shall be accompanied by any requested representations and certifications completed and signed by an official authorized by the potential supplier.
AWARD TYPE
JSI anticipates awarding a fixed price contract(s). The award will include a statement of the total fixed price; the delivery date and other clauses; and invoicing information. Any expenses incurred in excess of the agreed upon amount will be the responsibility of the company and not that of JSI. Therefore, provide the most competitive and realistic cost/budget proposal to cover all foreseeable expenses related to the tasks outlined in this document.
FINANCIAL RESPONSIBILITY
Quotes must certify as to the financial viability and resources of the company to complete the proposed activities within the period of performance and under the terms of payment mentioned below. JSI reserves the right to request and review the latest financial statements and audit reports as part of the basis of the award.
PAYMENT
Payment shall be made upon signing of the Purchase Order, receive of debit note and cover letter from the vendor.
The service provider shall be paid an amount as stated on the contract
Should the provider require payment along other terms and conditions, these will need to be negotiated with JSI prior to final award and issuance of the contract. Full cooperation with JSI in meeting the terms and conditions of payment will be given the highest consideration.
Method of Application
Quotations can also be submitted through the JSI procurement email: jsi_integratedproject_procurement@ng.jsi.com
Note: all submissions via email must be made in word/excel/PDF format.
Please submit quotations by 5pm on or before January 20th, 2025. All vendors can drop their quotation in the Tender Box in the security post area of JSI Integrated office located at No. 1, JC Obande close, Utako. Abuja. Federal Capital Territory