MACI Nigeria
REF: MACI/WFP/LOG/NGA/07/2025
Request For Quotation for Suppliers and Provision of Various Goods And Services
Multi Aid and Charity Initiative is a non-profit and humanitarian organization that advances equality for humans and support children’s rights at all levels. We agree that every child has potential that needs to be nurtured. Multi Aid and Charity Initiative (MACI) is a registered non-governmental organization (NGO) since 2020. MACI varied greatly in orientation and ideology embodied in its principles and charter. Some areas of
MACI’s humanitarian interest include but are not limited to; Gender-based Violence, Girl’s Child Education, Women, and Youth Empowerment, Sexual and Reproductive Health Education, Food Security, Nutrition And Livelihood, Community Health Education and Mobilization, etc.
Multi Aid and Charity Initiative (MACI) Office in Maiduguri invites applications from competent firms to submit the Quotation for the provision of goods and services and works listed below for the years 2025 – 2026.
| QUOTATION CATEGORIES | |||
| Reference number | Type of Good services and Work Required | Specification | Quantity |
| MACI/WFP/RFQ/LOG/2025/001 | Supply of Mats | Mats length is 12 feet and width is 9 feet. | 72 |
| MACI/WFP/RFQ/LOG/2025/002 | Supply of Water Cups | Water Cups | 60 |
| MACI/WFP/RFQ/LOG/2025/003 | Supply of Water Reservoir | Water Reservoir 500 litres tank | 6 |
| MACI/WFP/RFQ/LOG/2025/004 | Supply of plastic chairs and tables for enrolment | sets of plastic chairs and tables with each set (consisting of two chairs and one table) | 60 |
| MACI/WFP/RFQ/LOG/2025/005 | Provision of Vehicle Rental Services: SUV, Pick Up | To work for 22 days a month. 1 for Ngala, 1 for Dikwa, 1 for Gujba, 1 for Madagali, and 1 for Michika. | 6 |
| MACI/WFP/RFQ/LOG/2025/006 | Supply of Canopies | Canopies (18 feet by 12 Feet) | 6 |
| MACI/WFP/RFQ/LOG/2025/007 | Supply and installation of Solar Items | Each set Solar for a Location comprises 1 (one) a Felicity 2KVA inverter, 2 (Two) Luminous 220V batteries, 1 (one) a 60-amp charge controller and 4 (four) 300-watt solar panels, Additional components include a 1 (one) 125-amp DC breaker, 6mm input/output cables, and a triangle pipe. | 6 |
| MACI/WFP/RFQ/LOG/2025/008 | Supply of rechargeable Public Speaker | Procurement of rechargeable public address system (speakers and megaphones) | 12 |
| MACI/WFP/RFQ/LOG/2025/009 | Supply of extension wire cord reels with sockets | Procurement includes two 50-meter 2.5 mm extension wire cord reels with socket | 6 |
| MACI/WFP/RFQ/LOG/2025/010 | Supply of electrical power cable extension sockets with five plugs each, featuring anti-shock protection, | electrical power cable extension sockets with five plugs each, featuring anti-shock protection, | 60 |
| MACI/WFP/RFQ/LOG/2025/011 | Supply of computers – Laptop (Hpvor Dell or Lenovo) | 16 GB RAM, 500 SSD Core I5 or 8GB RAM, 256 SSD Core i5 | 9 |
| MACI/WFP/RFQ/LOG/2025/012 | Supply and Installation of Starlink network equipment. | Starlink network equipment units, and The subscription plan for six month. | 6 |
| MACI/WFP/RFQ/LOG/2025/013 | Supply of HP LaserJet Pro M428fdw All-in-One Monochrome Printers | Procurement of HP LaserJet Pro M428fdw All-in-One Monochrome Printers | 12 |
| MACI/WFP/RFQ/LOG/2025/014 | Supply of Toner 59A for HP LaserJet Pro M428fdw | Toner 59A for HP LaserJet Pro (Original HP Torner) | 120 |
| MACI/WFP/RFQ/LOG/2025/015 | Supply of A4 Cartons. | A4 Paper cotton 70 or 90 | 61 |
| MACI/WFP/RFQ/LOG/2025/016 | Supply of Office furniture tables and Chairs | Office furniture tables and Chairs | 12 |
| MACI/WFP/RFQ/LOG/2025/017 | Provision of Service for the Supply of Visibility for Jacket Shirts and Caps. | Visibility for staff and prints (Jacket Shirts and Caps) | 31 |
| MACI/WFP/RFQ/LOG/2025/018 | Provision of Service for the Supply of Reflected Jacket. | Reflected Jacket | 120 |
| MACI/WFP/RFQ/LOG/2025/019 | Provision of Refreshment Service for Breakfast, Lunch, Tea Break | Breakfast, Lunch, Tea Break | 50 |
APPLICATION PROCEDURE
We would appreciate if the quotation is prepared in your company letterhead, and signed by authorized official.
- Essential requirements/ Selection Criteria
Instructions
The following information should be provided, including:
- Company Name and Address
- Authorized Contact Person
- Length of time the quote is valid (Estimated Period for completion)
- Completed certifications regarding debarment and terrorism financing (see attachments).
- Past Performance Information. Please provide descriptions of three similar tasks performed in recent years and three (3) verifiable references with contact information.
- Company profile details including registration address, functional email address, telephone numbers and point of contact for the organization
Quotations should certify as to the financial viability and resources of the company to provide the proposed services within the period of performance (with verifiable proof of corporate bank existence).
- Technical (60points)
The Policy quotation with detailed descriptions of items covered and justification of the Good and Services to be provided.
- Financial Information & Requirements (40points)
- Copy of Certificate of incorporation
- Bank reference letter
- TIN and Tax Clearance certificate for three years
- Evidence of VAT registration and VAT remittance in the last three years
- EFCC SCUML
- The quoted price must include Government Taxes (5% WHT).
CLAUSES
DEADLINE
Quotes must be received by the designated deadline or shall not be considered.
- QUESTIONS OF CLARIFICATION
Interested companies should direct any questions about the RFQ in writing no later than January 18, 2025. Please direct all your questions to MACI Country Senior Logistics and Procurement Manager, Maiduguri or Abuja office through this email logistics@multiaidandcharityinitiative.org.ng. Responses will be distributed to all RFQ recipients. All correspondence with MACI pertaining to this RFQ must reference the contact person and RFQ number on page 1. If after 30 days from the date of RFQ closure you did not hear from MACI, it means your application was not successful.
- OFFER VALIDITY
Your quotation must remain valid for a minimum of 120days. Quotations should be signed by an official authorized to do so.
- LANGUAGE
The quote, as well as correspondence and related documents should be in English.
- NEGOTIATIONSÂ
The most competitive quote is requested. It is anticipated that contracts will be awarded solely on the basis of information received. However, MACI reserves the right to request responses to questions and conduct negotiations with any potential vendor prior to awarding a contract.
- REJECTION OF QUOTES
This document is a request for quote only, and in no way obligates MACI or WFP to make an award. MACI reserves the right to reject any and all offers received and/or to cancel the RFQ. Vendors whose quote is not selected may be notified.
- INCURRING COSTSÂ
MACI is not liable for any cost incurred during preparation, submission, or negotiation of an award for this RFQ. The costs are solely the responsibility of the potential supplier.
- REPRESENTATIONS AND CERTIFICATIONS
The quote shall be accompanied by any requested representations and certifications completed and signed by an official authorized by the potential supplier.
- AWARD TYPE
MACI anticipates awarding a fixed price contract(s). The award will include a statement of the total fixed price; the delivery date and other clauses; and invoicing information. Any expenses incurred in excess of the agreed upon amount will be the responsibility of the company and not that of MACI. Therefore, provide the most competitive and realistic cost/budget proposal to cover all foreseeable expenses related to the tasks outlined in this document.
- FINANCIAL RESPONSIBILITYÂ
Quotes must certify as to the financial viability and resources of the company to complete the proposed activities within the period of performance and under the terms of payment mentioned below. MACI reserves the right to request and review the latest financial statements and audit reports as part of the basis of the award.
- PAYMENT
Payment shall be made upon signing of the Purchase Order, receive of debit note and cover letter from the vendor.
The service provider shall be paid an amount as stated on the contract
Should the provider require payment along other terms and conditions, these will need to be negotiated with MACI prior to final award and issuance of the contract. Full cooperation with MACI in meeting the terms and conditions of payment will be given the highest consideration.
- Method of Application
Quotations can also be submitted through the MACI procurement email: procurement@multiaidandcharityinitiative.org.ng
Note: all submissions via email must be made in word/excel/PDF format.
Quotation Submission Closes on 8th February 2025 at 5:00pm