Ryan’s Aid Foundation is an non-profit organisation combating poverty, illiteracy, unemployment, hunger and diseases through Economic Empowerment, Education, Water, Sanitation and Hygiene (WASH), Advocacy and Medical Services. Our Hope is for a world free of poverty, hunger, diseases, illiteracy & violence.
We are recruiting to fill the position below:
Proposal Coordination Officer
- Job Type: Full Time
- Qualification: MBA/MSc/MA
- Experience: 6 years
- Location: Sokoto,Nigeria
- Job Field: Project Management
DUTIES:
- Collaborate with the Unit Head to proactively search various sources, including donor websites, funding databases, and subscribed search tools/platforms, to identify potential funding opportunities/calls, Requests for Proposals, and Expressions of Interest that align with the RAF’s mandate and strategic goals.
- Support with the publishing/circulation of identified calls to scientists and relevant teams including populating summarized call guidelines/information into the proposal call automation system.
- Coordinate internal registration procedures on proposals, including follow-up with scientists and proposal teams to ensure timely completion of proposal/project summary forms.
- Support scientists and project teams to guide them in navigating through the proposal call automation system. This includes facilitating with the Software Systems team to resolve all related technical issues/challenges.
- Collaborate with interrelated teams to facilitate the processing of relevant supporting documents/information (e.g., Support Letter, Letter of Intent, due diligence form, etc.) required for proposal submissions.
- Support to extract donor intelligence and maintain a database of key donors and report on emerging trends and forecasts including their priorities, funding cycles, and application procedures that could inform RAF’s and CGIAR’s strategic resource mobilization interventions.
- Explores and ensures that subscribed proposal search tools (DevAID, Fund4NGO, etc.) are active.
- Support the Unit Head to generate regular management reports and updates on the progress of RAF’s resource mobilization efforts, including proposal submissions, funding success rates, and proposal pipeline.
- Maintain and regularly update team members on administrative information required for proposal development.
- Coordinate the preparation of weekly, monthly, and quarterly reports on searched and published calls for proposals.
- Represent the Unit Head in donor debriefings/FAQ Sessions, workshops, and networking events to stay updated on funding trends and foster collaborations.
- Support in tracking donor feedback on submitted proposals, including maintaining the unit’s intranet platform with relevant policy documents, workflow, templates, checklist, and manuals including proposal-related documents and best practices for future reference.
- Collaborate with team members to ensure that all project development information and documentation are current and accurately maintained on the project database.
- Collaborate with cross-functional teams, including scientists, Finance, Legal, People and culture, Communications, and relevant teams to ensure submission of quality and impactful proposals that meet donors’ requirements.
- Collaborate with team members to provide guidance and training to project teams and partners on effective proposal development and resource mobilization strategies.
- Support the establishment of performance metrics for proposal success, track outcomes, and provide insights for improvement.
- Perform any other job-related duties as may be assigned by the supervisor.
Requirements
QUALIFICATION:
- Master’s degree in International Development, Agricultural Economics, Business Administration or related field with a minimum of six (6) years’ experience working in agricultural and multicultural organizations, demonstrating a proven track record of hands-on involvement in proposal development, resource mobilization or related roles in an international development context.
COMPETENCIES:
The ideal candidate must:
- Have proven experience in proposal coordination, project management, or related roles.
- Have excellent written and verbal communication skills, with the ability to articulate complex ideas clearly and concisely.
- Have strong organizational skills, with the ability to manage multiple projects, meet deadlines, and maintain attention to detail.
- Be proficient in Microsoft Office Suite (Word, Excel, PowerPoint), project management tools and document management systems.
- Have collaborative mindset with proven ability to work effectively across diverse teams, including virtual teams and international partners.
- Have strong analytical and problem-solving skills to assess proposal requirements and develop effective solutions.
- Be familiar with donor guidelines, grants, and proposal development processes is a plus.
- Have ability to work under pressure and meet tight deadlines in a fast-paced environment.
- Have high level of professionalism, integrity, and commitment to the organization’s mission.
- Demonstrate ability to establish and maintain relationships with donors, partners and stakeholders.
- Have ability to adapt to changing priorities, navigate ambiguity and thrive in a fast-paced, dynamic environment.
Application Closing Date
30th September 2023.
Method of Application
Interested and qualified candidates should:
Send CV and cover letter to info@ryansaidfoundation.org