Project Management Support- Senior Officer, LICA 9, Jakarta, Indonesia At UNOPS

South East Asia Multi-Country Office (EAPMCO)

The South East Asia and Pacific Multi Country Office (EAPMCO) supports, develops and oversees the UNOPS projects in South East Asia and the Pacific. EAPMCO was established in January 2023 following the merger of the Thailand Multi-Country Office, which covered 20 countries across North East Asia, South East Asia and the Pacific, and the Cambodia Multi-Country Office, which covered 4 countries South East Asia – 3 countries in the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines. EAPMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises nine business units: SEMCO Thailand, EAPMCO Indonesia, EAPMCO Pacific Operations Cluster, EAPMCO Papua New Guinea, EAPMCO China, EAPMCO Vietnam, EAPMCO Lao PDR, EAPMCO Philippines and EAPMCO Cambodia.

In 2024, the UNOPS EAPMCO implemented projects worth more than USD 80 million, in the areas of Energy Transition, Digital Transformations, Sustainable Environmental Management, Climate Change, Waste Management, Rule of Law and Access to Justice, Water, Sanitation and Hygiene (WASH), Post Conflict Reintegration, Emergency Relief, Post COVID19 Economic Transformations, and Health, through HR, procurement, construction, contract management, fund and program management services. The Multi Country Office head office in Bangkok provides strategic direction, operational support, delivery oversight, and assurance of the excellence of business processes and quality standards across all of the Multi Country Office locations. It is also responsible for developing, delivering and managing the portfolio of engagements in the country of the MCO location itself.

UNOPS in Indonesia

UNOPS established its operations in Indonesia in 2005 in response to the catastrophic Indian Ocean tsunami. UNOPS has invested over $200 million in Indonesian projects, emphasizing advanced infrastructure development, sophisticated fund management, strategic procurement, and comprehensive capacity building. These projects address critical domains including environmental protection, climate resilience, energy transition, health system enhancement, educational facility reconstruction, and post-disaster recovery and management. UNOPS Indonesia also plays a vital role in enhancing post-COVID-19 economic resilience, advancing sustainable energy solutions, and providing advisory support, technical assistance, and transactional services to other UN agencies.

All Indonesian projects are delivered through the country teams based in Jakarta, Indonesia and backstopped by UNOPS South East Asia and Pacific Multi-Country Office (EAPMCO) in Bangkok, Thailand.

Southeast Asia Regional Program on Combating Marine Plastics (SEA-MaP Regional Project)

The World Bank funds the SEA-MaP Regional Project. It supports the ASEAN (Association of Southeast Asian Nations Member States) (AMS) in their efforts to combat marine plastic pollution and address associated adverse effects by contributing to the implementation of theASEAN Regional Action Plan (RAP) for Combating Marine Debris in the ASEAN Member States (2021 – 2025). The SEA-MaP Regional Project aims to reduce plastics consumption, increase recycling, and minimize leakages to prevent land and sea-based marine plastic pollution in the ASEAN region. It helps strengthen institutional capacity, harmonize standards and guidelines, and promote innovative financing and technology solutions across AMS.

ASEAN implements the SEA-MaP Regional Project through the Association of Southeast Asian Nations (ASEAN) Secretariat (ASEC) within the ASEAN structure and mechanisms for collaboration and consultation across the AMS and with development partners. A Project Steering Committee (PSC) is co-chaired by the Chair of the ASEAN Working Group on Coastal Marine Environment (AWGCME) and the Deputy Secretary-General of ASEAN for the ASEAN Socio-Cultural Community (ASCC) and includes members of the AWGCME. In addition, a Project Management Unit (PMU) is established within the ASEC with project oversight, monitoring, and reporting responsibilities.

ASEAN implements the SEA-MaP Regional Project with the technical support of the United Nations Office for Project Services (UNOPS). Through the Regional Implementation Support Unit (RISU), UNOPS assists the ASEC-based PMU of the SEA-MaP Regional Project and provides back-end technical support entailing project implementation and management, monitoring and evaluation, financial management, procurement services, environment and social risk management, knowledge, and capacity building.

Project Management Support Senior Officer Role

The Project Management Support Senior Officer assists the Project Coordinator in project management, monitoring, coordination, and reporting, with a focus on both operational and technical aspects. Responsibilities include support extended to 1) Portfolio and project management: a) Preparing regular project reports and briefings; b) communication/coordination with external stakeholders; c) Reviewing the status of activity-level projects and assessing performance criteria; d) Identifying and anticipating potential risks and issues related to delivery forecasts; e) Ensuring compliance with narrative and financial reporting obligations for all projects; e) Assisting in preparing plans and budgets and coordinating tasks and resources; etc. 2) Knowledge Management and Documentation: a) Establishing and maintaining updated resource tracking systems to facilitate effective planning, forecasting, and delivery tracking; b) Ensuring that project information and documentation, including deliverables, budgets, expenditures, and financial forecasts, are managed and maintained to high-quality standards.

Functional Responsibilities

Project Management and Coordination:

• Support the preparation and implementation of project plans, schedules, and budgets.
• Coordinate activities with contractors, consultants, and other stakeholders to ensure timely delivery of project outputs.
• Assist in managing project workflows and tracking progress

Monitoring and Reporting:

• Oversee project monitoring processes and maintain comprehensive documentation on project activities, outputs, and results.
• Prepare high-quality reports, presentations, and briefs for stakeholders, ensuring clarity and accuracy.
• Monitor activity-level performance and identify potential risks, proposing mitigation measures where necessary.

Knowledge Management:

• Establish and maintain resource tracking systems to facilitate effective planning and decision-making.
• Manage and update project documentation, including deliverables, budgets, and expenditure forecasts, ensuring compliance with quality standards.
• Contribute to knowledge-sharing initiatives by organizing data and lessons learned for use in future projects.

Stakeholder Engagement and Communication:

• Facilitate effective communication with AMS stakeholders, contractors, and development partners.
• Provide logistical and technical support for stakeholder consultations, workshops, and capacity-building activities.
• Foster strong relationships with stakeholders to promote collaboration and ensure alignment with project goals.

Operational Support:

• Assist in procurement, financial management, and human resource-related tasks as required.
• Support compliance with UNOPS procedures, policies, and guidelines in all aspects of project operations.

Impact of Results

The effective and successful achievement of results by the Project Management Support Senior Officer contributes to the performance and image of SEA-MaP and of UNOPS as an effective service provider in project services and management and consequently strengthens its competitive position as a partner of choice in sustainable development and project services in the country served.

• Prepares detailed project plans, reports, and documentation maintained to a high standard.
• Delivers timely and accurate monitoring reports, including recommendations for risk mitigation.
• Contributes to efficiently coordinate stakeholder activities, workshops, and consultations.
• Establishes and maintains knowledge management systems for seamless access to project data.
• The impact of the work reflects directly on the professionalism of the incumbent and the overall reputation of the team for high quality work in terms of both substantive depth and adaptive relevance to client needs.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

• A minimum advanced university degree (Master’s or equivalent) or higher degree is required. Preferably in project management, environmental science, business administration, or a related field.
• A first university degree (Bachelor’s or equivalent) preferably in the above-mentioned fields or related field with two (2) additional years of relevant experience may be considered in lieu of an advanced degree or higher degree.

Experience:

• Minimum of two (2) years of relevant experience in project management, coordination, or operational support, preferably within international or regional projects.
• Proven experience in supporting monitoring, reporting, and documentation processes is an asset.
• Familiarity with the ASEAN framework and World Bank project requirements is an asset

Skills:

• Project management and organizational skills are highly desirable.
• Proficiency in Microsoft Office Suite and project management tools is an asset.
• Knowledge of marine plastics or environmental sustainability issues is desirable.

Language Requirements:

• Full working knowledge (Fluency) in written and oral English is required.
• Knowledge of another official UNOPS language is an asset

Travel Requirements:

• The position may require travel to ASEAN countries

Contract type, level and duration

1. Contract type: Local ICA
2. Contract level: ICS 9 / LICA-9
3. Contract duration: Ongoing until 30 September 2026 with the possibility of extension subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Open only to Indonesia nationals or with valid residence.

Disclaimer: This position is contingent upon availability of funding and required approvals

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

How to apply

Click this link to apply