Job Title: Program Implementation Officer
Job location: Syria – Homs
Report to: Programs Coordinator
Job Code : TR038
ABOUT MEDGLOBAL
MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.
CODE OF CONDUCT
MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, officers’ coordinators, and directors to guide their practice and conduct.
The Code is organized into categories, as follows:
- Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
- Provide a positive and valued experience for those receiving service within and outside MedGlobal.
CHILD PROTECTION POLICY
Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work.
MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.
DISCRIMINATION, ABUSE AND HARASSMENT POLICY
MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.
JOB SUMMARY
The Program Implementation Officer manages procurement, logistics, and operations for health centers. They ensure smooth supply distribution, financial documentation, and interdepartmental coordination. The role also involves field visits, administrative tasks, and collaboration with key teams to support projects activities.
MAIN DUTIES AND RESPONSIBILITIES
- Preparing purchase requests according to needs for all health centers supported by MedGlobal in Homs.
- Following up on procurement processes with relevant departments to ensure timely completion.
- Receiving financial advances and tracking the first petty cash purchasing threshold with health centers to meet required needs in accordance with MedGlobal policies.
- Adhering to financial department procedures and collecting all necessary documentation for disbursement processes.
- Developing and implementing distribution plans for medical and non-medical shipments to health centers in coordination with relevant personnel.
- Creating and tracking the materials consumption in the warehouses and health centers.
- Coordinating with relevant departments to manage materials and pharmaceutical inventory.
- Assisting in responding to complaint tickets from supported health centers.
- Coordinating with the logistics department to secure vehicles for staff and logistical material transportation within the area.
- Assisting in preparing recruitment requests to ensure the continuity of project activities.
- Conducting regular field visits to the supported health centers.
- Participating in needs assessment for new project proposals.
- Coordinating with the Safety & Security department to ensure projects activities are carried out per recommendations to mitigate potential risks.
- Coordinating with the Media department to secure media coverage and documentation of projects activities.
- Covering administrative and logistical needs for MedGlobal’s office in Homs and participating in the relevant meetings.
- Performing any other tasks assigned by the direct supervisor.
- Flexibility and willingness to travel between Syrian governorates as needed.
QUALIFICATIONS AND SKILLS
The Program Implementation Officer should have the following skills, education, and experience:
- University degree in administration, engineering, or a related field.
- At least 2 years of experience in humanitarian project implementation and field operations, preferably in health project management.
- Strong communication and teamwork skills, with the ability to work independently.
- Ability to work under pressure and manage multiple tasks efficiently.
- Good in English (spoken and written).
- Strong computer skills, especially in Microsoft Office.
- Knowledge of medical supply storage conditions and inventory management in health facilities.