Position Title: Migration Health Project Assistant (Field Coordination)
Duty Station: IOM Philippines Country Office (Cotabato)
Classification: General Service Staff, Grade G-5
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 01 August 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. It is one of the factors that makes the organization qualified to deal with the complex issue of migration. IOM sees that diversity is one of the organizational strengths.
IOM aims to foster an inclusive workplace where everyone treats each other (including colleagues and beneficiaries) with dignity and respect.
Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of theHead of Sub-Office (HoSO) in Cotabato and direct supervision of the National Migration Health Programme Coordinator and in collaboration with the Migration Project Health Assistant (Field Coordination and Liaison), the successful candidate is responsible and accountable for fulfilment supporting the implementation of IOM’s health programming in Mindanao, especially in the provinces and Cities/Municipalities of Mainland BARMM such as Maguindanao del Sur, Maguindanao del Norte, Cotabato City, and Special Geographic Areas. The candidate will support in coordination and liaison especially with the stakeholders in the health and development sector, including the IPHOs and its local constituents, and in administrations needed to implement projects and activities.
Core Functions / Responsibilities:
- Assist the preparation and coordination of health-related activities in alignment with the agreed purpose, scope and workplan, maintaining proper and regular communications with stakeholders in health and development sector in Mainland BARMM.
- Assist in facilitating effective inter-/intra unit communication through the documentation and dissemination of information and updates, keeping the platform available for timely feedback.
- Organize meetings, training, and relevant activities, including through drafting letters of support / request to partners, preparing agendas and minutes, and following up on agreed action points.
- Organize and maintain project documents and reports including through e-filing or updating of database, ensuring accuracy and up-to-date information.
- Contribute to obtaining technical information from stakeholders and partners needed for the implementation and development of IOM’s health programming in Mainland BARMM.
- Perform various administrative and clerical tasks such as preparing necessary travel and procurement requisitions, documents, materials and resources for smooth execution of planned activities.
- Support the monitoring, tracking, and coordination of resources, implementation and procurement plan, and provide necessary updates to the National Migration Health Programme Coordinator and the Unit members.
- Support effective communication amongst provincial field coordination teams to consolidate information, updates and feedback and to promote alignment of all activities and strategies with the project goals.
- Support the implementation of Protection from Sexual Exploitation and Abuse (PSEA) and Accountability to Affected Populations (AAP) strategies in Migration Health projects.
- Undertake duty travels in support of the programme and perform other duties as may be assigned.
Required Qualifications and Experience
Education
- Bachelor’s degree in public health, social science, education, management, community development, health administration, or a related field with 3 years of relevant professional experience; or
- High School degree with five years of relevant professional experience.
Experience
- Experience in administrative and clerical management related to public health activities;
- Experience in the public health and/or health sciences sectors is an advantage;
- Experience in humanitarian or development operations and/or Government Social or Health Services; and
- Experience in liaising with government counterparts, including those in BARMM Ministries, LGUs and IPHOs.
Skills
- Excellent communication and writing skills with strong computer literacy, especially advanced working knowledge of Microsoft Offices;
- Strong familiarity with the context of BARMM and surrounding areas, knowledge of the issues and programs at the National and Local (Mindanao and Mainland BARMM) level is highly desirable.
Languages
- For this position, fluency in Filipino and basic knowledge in English is required (oral and written).
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, and makes people feel safe, respected and fairly treated.
Core Competencies – Behavioural Indicators level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply
In order for an application to be considered valid, IOM will only accept applications which should include a cover letter (not more than one page), a résumé highlighting the required education and experience, and a duly completed IOM Personal History Form. To access the form, please visit our careers page at philippines.iom.int.
Interested candidates are invited to submit their applications via hrphilippines@iom.int not later than 01 August 2024. Position title and VN Number (VN 2024 042 – Migration Health Project Assistant (Field Coordination)) should be specified in the SUBJECT field.