The Norwegian Refugee Council (NRC) is an independent, humanitarian, non-profit, non-governmental organisation. We provide assistance, protection and durable solutions to refugees and internally displaced persons worldwide. What is NRC? NRC promotes and protects the rights of refugees and people who have been displaced within their own country. We take action during situtations of armed conflict, and engage in other contextes where our competences will add value. The majority of our 5000 staff members are national employees in NRC’s projects in around 25 countries worldwide. All our projects are supervised by the NRC Head Office in Oslo. NRC was established in 1946 under the name Aid to Europe, to assist refugees in Europe after World War II. Today NRC is organised as an independent, private foundation. We cooperate closely with the UN and other humanitarian organisations, around the world as well as in Norway. What does NRC do? Programme Activities: NRC’s main activity is the deliverance of humanitarian aid through programme activities in the field. NRC specialises in five programme areas, or core competences – Shelter, Food Security, Water, Sanitation and Hygiene (WASH), Education, and Information Counselling and Legal Aid (ICLA). The core competences are adaptive to different contexts and mutually reinforcing.
- Job Type: Full Time
- Qualification: BA/BSc/HND
- Experience: 5 years
- Location: Borno
- City: Maiduguri
- Job Field: Logistics , NGO/Non-Profit
Role and responsibilities
The purpose of a Logistics Coordinator is to implement delegated area of logistics responsibility and deliver a variety of related activities, including compliance; capacity building of staff; procurement planning; market assessment/survey; high value procurement; management of warehouse; fleet; assets; securing supporting documentation/archiving; reporting and coordination.
Generic responsibilities
- Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements/compliance.
- Coordinate timely operational planning and management of logistics activities.
- Ensure that country specific SOP’s regulate procedures at Area Office level and perform periodic checks.
- Coordinate market assessment/survey within the scope and request of programme/project developers
- Prepare and submit reports and analysis.
- Support line managers in procedures and require support team trainings related to logistics.
- Provide anti-corruption, transparency and cost efficiency focus on all processes (e.g. in procurement, vehicle management, asset management)
- Ensure proper filing of all support documents.
- Perform other duties, as assigned by Line Manager
Specific responsibilities
- To implement organisational Global Logistics Handbook procedures and ensure compliance with donors and organisational policies
- To support in the development of the Country Logistics SOPs and their implementation
- Ensure all agreement and contracts are either extended or re-tendered in time; and to timely process the newly requested tenders based on the tender time plan.
- Participate on all relevant meetings ensuring proper communication and coordination with other departments; and support in providing technical information where relevant
- To support in preparation of Project Procurement Plans and consolidation and reviewing of the Country Procurement Plan.
- To ensure that stock reports and documentation are accurate, updated regularly and conduct spot checks
- Ensure all NRC Nigeria vehicles and generators reports are accurate and analysis of usage is conducted on a monthly basis.
- To ensure Agresso Asset Register and Inventory list are accurate and conduct reconciliatitions on a quaterly basis. Participate on the mid-year asset and warehouse physical/verification within the AO’s.
- Provide monthly reports on all logistics activities and ensure logistics KPI’s are achieved, report posted on a timely manner on O365 for Logistics Managers/designated review.
- Contribute to the identification of opportunities to implement cash-based interventions and market-based programmes by participating in assessments and response analysis discussions.
- To undertake any other duties as signed by the line manager
- Ensure capacity build the team in CO and AO logistics teams
- Handle complex and high value tenders and ensure that they are compliance to NRC and donor procurement and financial guidelines.
- Actively participate in market assessment/surveys, due diligence and vendor rating exercises.
- Ensure Procurement Tracker and Contract Follow up sheet are accurate and updated prior to being shared as the updates with all staff.
- Consolidate quarterly reports on the performance of suppliers and service providers and highlight supplier with poor performance.
QUALIFICATIONS
Generic professional competencies for this position:
- Experience from working within technical expertise area in a humanitarian/ recovery context.
- Previous experience from working in complex and volatile contexts.
- Documented results related to the position’s responsibilities.
- Knowledge about own leadership skills/profile.
- Fluency in English both written and verbal.
Context/specific skills, knowledge and experience:
- Minimum 5 years’ experience in Supply Chain Management at a senior level preferably within a humanitarian context.
- Bachelor’s Degree and specialization in Logistics and/or Supply Chain Management, preferably professional qualifications such as CIPS L4 or higher, APICS Certification (CSCP, CLTD, CTS, CPIM).
- Good working knowledge of international supply chain operation
- Experience and knowledge of key institutional donor’s procurement rules and regulations.
- Proven management experience, including training and capacity building of national staff.
- Strong interpersonal and communication skills.
- A high level of computer literacy.
- Fluency in English both written and verbal.