Place & Modality
Full time; Project office in Grenada, occasional regional or international missions
Duration
February 2025 until March 2026, with possibility for extension
Duties
- Manage all aspects of the physical office operations, including asset management, reception and meeting facilitation
- Organizes and coordinates logistical aspects for planning, holding and documenting meetings, workshops, seminars and other events
- Arranges programmes for visitors, makes travel arrangements such as booking tickets, flights, hotel reservations, transport etc. for GIZ staff and project partners
- Management of petty cash and programme bank accounts in line with GIZ regulations
- Answers, reviews, forwards and/or takes calls
- Updates the filing system daily with incoming and outgoing correspondence
- Updates of contact databases
- Accurate and up to date records management for all administration documents
Profile requirements
Qualifications
- Certificate/diploma or comparable qualification from a commercial academy (Accounting and/or Administration)
- Candidate must be a Citizen of Grenada or be allowed to work in Grenada.
Professional Experience and required competences
- At least 2 years’ professional experience in a comparable position
- Broad experience of management and administration
- Very good working knowledge of ITC technologies (related accounting software, phone, fax, email, the internet), computer applications (e.g. MS Office)
Languages, applications and other competences
- Very good knowledge of English
- Good management and organisational skills
- Excellent communication skills, customer service skills and good team spirit
- Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
- Valid driver’s license and willingness to drive
How to apply
Documentation
- CV (max. 2 pages), incl. 2 professional references and Cover Letter
- All in PDF & in English, max size 4MB
How to apply
Applications are received only via e-mail by 15.01.2025 to the following address: HRCaribbean@giz.de Reference “Junior Administrative Specialist”
- Incomplete credentials will be discarded,
- Please include the Reference Subject of the e-mail
- Due to the high volume of applications received, we will be in contact with the applicants who fulfill the requirement and the required documentation.
- Data Privacy Statement based on Article 13 of the EU General Data Protection Regulation (GDPR) is applied during this process.