COOPI Cooperazione Internazionale is an humanitarian, non confessional and independent organization that fights against all kinds of poverty to make the world a better place. Founded in 1965 by Vincenzo Barbieri (Italian “father” of international volunteering), COOPI is based in Milan and it has 20 local offices in the South of the World. It works to assist populations struck by emergencies (disasters and conflicts) and to facilitate their civil, economic and social development. The association intervenes in Africa, Latin America and the Middle East in collaboration with local actors (civil society, public administration and so on). In 2013 it has implemented 160 projects. COOPI works in different sectors: agriculture, water and sanitation, health care, humanitarian assistance, human rights, education, socio-economic services, migration. All sectors are related to one another in the programs launched by COOPI all of them interrelated. COOPI is also committed to the Child Sponsorship programme in 8 countries (Perù, Haiti, Senegal, Sierra Leone, Central African Republic, Ethiopia, Uganda and DR Congo), and provides food, education, health and protection to 2.700 children. COOPI also operates in Italy, through awareness and fund-raising campaigns, volunteering activities (almost 400 volunteers), the promotion of the Cooperation and Development Master course at the Institute for Advanced Study of Pavia, and finally the participation to several NGOs associations, among which Link 2007 and AGIRE (Italian Humanitarian Emergency Response Agency) are the most important. The organization is supported by important institutional donors, local institutions, foundations, companies and citizens among the main donors, the European Commission Humanitarian Aid and Civil Protection (ECHO) recognizes COOPI as an important partner.
- Job Type: Full Time
- Qualification: BA/BSc/HND
- Experience: 5 years
- Location: Abuja
- Job Field: Administration / Secretarial , NGO/Non-Profit
Description of the role
- The Country Administrator (CA) is responsible for supervision, management and quality implementation of all aspects of COOPI financial and administrative operations in the country by preparing the coordination budget and controlling the projects’ budgets.
- The CA will also contribute at managing the relationship with the institutional partners and stakeholders with specific reference to the authorization requests and to the procurement.
Main responsibilities
Budget planning and monitoring
- Planning and Coordination budget control: preparation and regular verification of the trend of the general coordination and any area coordination’s budget; monitoring of the sustainability of all coordination’s and field offices under the country coordination responsibility
- Budget preparation and projects’ economic-financial control for new projects
- Goods management: sustainability and correct management verification, assuring the correct application of the organization’s procedures in relation to purchases and goods management
Financial management and control
- Financial management: supervision and control of the cash management (coordination and field offices/safe and bank accounts), and the cash flow to the projects
- Projects’ economic-financial monitoring: regularly checks the economic-financial performance of projects (, expenditure projections, financial forecast and final balance)
- Financial reporting and audit: finalizes and controls all intermediate and final financial reports to be transmitted to the donors, responsible for the correct financial reporting; responsible for the preparation and execution of audits conducted in the country, and for the transmission to the headquarters of all project documents to be audited in the HQ; responsible for the preparation of annual audits for headquarters and local authorities
- Liaison with local authorities: ensure that all administrative and financial procedures in relation with local authorities are timely and properly executed, from the visas of the staff to the registration and financial reporting processes
Human Resources
- Local staff management and local and expatriate staff administration
Logistics
- Supervise preparation of contracts with suppliers and any other contract issued by the coordination office. Ensure that contractual commitments are accurately tracked
- Provide assistance to project managers and logistics team in procurement process and ensure that all procurements are done according to COOPI and Donor Procedures Ensure budget availability of expenditures and that appropriate authorizations are in place
Requirements
Essentials
- University degree in relevant subjects
- A minimum of five years of relevant working experience is required
- At least three years of demonstrated successful experience in international relief and development in a similar position is required
- Demonstrated effective verbal and written communication, negotiation skills, multi-tasking and organizational skills
- Experience in liaising with governmental/local authorities, IOs and NGOs
- Demonstrated ability to work in stressful environments and under pressure
- Experience in working in conflict-prone environments a plus
- Proven capacity in managing a team is essential
- Fluency in English language
- Computer literate