Chief Accountant
Terre des hommes Foundation is looking for a proactive, energetic, and organised Chief Accountant, to join its team in Kyiv, Ukraine, to support in the implementation of its projects.
If you are looking for a meaningful job that will make a lasting impact on the lives of children, we want to meet you.
Start: date as soon as possible
Contract: This position is expected to start asap and run until 31.07.2025, with the possibility of extension in case the project is prolonged, local, full-time Employment Contract
Salary According Salary Scale, private health insurance
Location Kyiv, Ukraine
Deadline for applications: Recruitment will be ongoing until position is occupied
We encourage local candidates to apply.
WHAT WE DO, IN EUROPE AND UKRAINE
Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for children and youth, especially those most exposed to risks, making an impact with innovative and sustainable solutions. Active in more than 30 countries, Tdh works with its own teams and/or local and international partners to develop and implement field projects which significantly improve the daily lives of children and members of their communities every year, with a focus on mother and child health, migration, and access to justice for children.
In Ukraine, Tdh has worked through partnerships since 2009 and legally established its offices in 2014. Since 2015, Tdh has been providing various services to children, youth and their families in the conflict affected area, with a strong focus on psychosocial support.
For more information, please check https://www.tdh.ch/en https://tdh-ukraine.org/en www.facebook.com/TdhUkraine/
ROLE DESCRIPTION
The Chief Accountant under the supervision of the Finance Coordinator is responsible of handling all tasks of accounting in Ukraine, for administrative and financial aspects of Tdh operations, including bank and cash transactions, for the preparation of local reports according to legislation and internal reports for Line management. A professional sense of security, confidentiality, and proper representation is paramount to the job profile.
MAIN RESPONSIBILITIES
- Ensure that all approved grants budgets are entered in the accounting system BAF promptly;
- In collaboration with the Finance Coordinator draw up the pay slips, present the monthly to the Country representative for signature and organize payment transfers.
- Ensures preparation of staff cost calculation sheet and reconciliations of supporting documentations related to staff costs;
- Prepare the payment linked to per diem;
- Maintain up-to-date and accurate accounting system ensuring the daily data entry in BAF;
- In collaboration with the Budget Holders ensure the payment of all suppliers and service providers within the due deadlines in compliance with the signed agreement. Check the compliance of all supporting documents, prepare the payment and review the working request (PWAR);
- Check all invoices/receipts, agreements other supporting documents, sent by the suppliers before any payment and ensure the quality of all vouchers according to the donors, internal and national regulations.
- Manage day-to-day accounting functions including settlements with suppliers and contractors, executors under contracts of civil law character, checking reconciliations.
- Accrual of relevant taxes on additional benefits in accordance with applicable law and fix them on BAF database
- Maintenance of organization accounting on daily basis in BAF: Enter-prise (primary documentation, putting into the balance and write-offing materials and equipment, accounting of fixed assets, amortization, inventories, accounting for accountable amounts etc).
- Prepare and manage all internal and external financial audits with collaboration with the Finance and Accounting team, the Country Delegate and the program team.
- Oversee and actively manage the use of M.E.Doc for tax reporting and electronic document processing, ensuring accurate and timely submission of financial reports in compliance with Ukrainian regulations.
- Oversee the management of electronic documents in Vchasno, ensuring compliance with digital signature processes, storage, and approval of contracts and financial documents.
- Coordinate the integration of Vchasno with accounting systems and ensure the proper use of the platform to optimize document workflows and regulatory compliance.
- Keep the financial documentation ready for any internal or external audit;
- Prepare and submit the monthly, quarterly, and annual reports and other needed reports, according to Ukrainian legislation.
- Participate to the project Cycle Management process;
- Lead and supervise the Administrative and Accounting department team, providing guidance, support, and training to ensure high performance, adherence to company policies, and efficient execution of financial and administrative tasks.
YOUR PROFILE
- Minimum of 3 year of previous experience in accounting and finances, ideally in non-governmental organization setup;
- Knowledge of generally accepted accounting, budgeting, budget monitoring and general ledger skills, as strong advantage;
- Ability to respond to inquiries independently and follow-up on requests in an efficient manner. Manage high volume of workflow efficiently with minimal supervision;
- Resourceful in gathering, verifying and analysing financial data. Ability to interpret financial information and reports;
- Strong organizational, planning, prioritizing and administrative skills; ability to self-direct in a fast-paced, multi-task environment;
- Credible finance professional with strong interpersonal skills and ability to build effective relationships at all levels of the organization;
- Ability to work collaboratively and productively within a multidiscipline and multicultural environment;
- Successful track record, of work with donors (Europe Aid, SDC, DFID; ECHO; UN; etc.) and completion of audits, as an asset.
Languages Fluent oral and written skills in English and local language.
IT Knowledge Proficiency with Microsoft Office Suite, particularly Excel and experience working with an automated accounting and finance software, SAGA, BAF, VCHASNO, M.E.Doc.
Employment conditions
Full-time position with 40-hours working week. This position is expected to start as soon as possible and run until 31.07.2025, with the possibility of extension in case the project is prolonged. The permanent workplace for this position is in Kyiv.
Child Safeguarding Policy:
To commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.
GDPR compliance:
By sending your application, you agree that your personal data will be used in the recruitment process. All the documents we will request in different steps of the recruitment process will only be used for this purpose.
All staff involved in recruitment and selection are aware that data protection rules apply, and that personal information will be treated confidentially. According to our policy, we will keep your application documents for the period of the recruitment only.
Due to an anticipated high number of applications, Tdh is not in a position to respond to every applicant individually. Please note that only short-listed candidates will be contacted for the first interview.
How to apply
TO APPLY:
Qualified applicants are encouraged to submit their CV and motivation in English to ukr.hr@tdh.org. Please include “Chief Accountant”, your name and surname” in the subject line of the application e-mail.