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We are recruiting to fill the position below:
Job Title: Health Admin Officer
Job ID: req44764
Location: Maiduguri, Borno
Sector: Health
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Work Arrangement: Open to Remote
Job Overview / Summary
- The Health Admin Officer will work closely with the health team and operational departments across intervention locations.
- S/he will support the health sector’s daily office procedures and ensure administrative activities run smoothly on a daily and long-term basis including office stock management٫ processing requests for training/workshop٫ organizing the sector’s records and providing administrative support to team members.
Major Responsibilities
- Establish an office data management tool capturing the administrative tasks for monitoring of expenditures, procurements as well as recruitments.
- Prepare procurement, spending plans and item forecast together with the health managers including items submission on INTEGRA and NON-PO generation.
- Raise purchase requests, payment requests, and recruitment requests as directed by the health managers and coordinator.
- Follow up on PRSs raised with the Supply Chain department throughout the procurement process and tracking of distribution activities within the sector including health sector supplies tracking.
- Follow up on recruitment requests raised with the Human Resources department throughout the recruitment process.
- Assist in the preparation of training/workshops as directed by the health managers.
- Provide weekly tracking reports on all administrative tasks performed to the health coordinator and health managers.
- Manage correspondence (including letters٫ emails and packages)٫ arrange travel and accommodations
- Assist in any other task as requested by the line manager, which remains within the Office admin officer’s capacity.
Grants Management:
- Ensure procurement and spending plans are adhered to and updated as needed.
- Prepare weekly tracking reports in procurement and recruitment processes.
- Provide recommendations and interventions to correct any identified deviations that impact budget adherence.
- Prepare inputs for and participates in the monthly Budget versus Actuals meetings.
Key Working Relationships
- Position Reports to: Health Coordinator
- Indirect/Technical Reporting: Senior Health Managers and Health/RH Managers
- Position directly Supervises none.
Key Internal Contacts:
- Country Program: Health program assistant, Nurses/midwives, health officers, Senior health promotion officer, senior capacity building officers, health/RH managers, M&E officer, HR team, supply chain and finance team.
Key External Contacts:
- MOH, and other INGOs (e.g., possible collaborative partners), Community leaders and health facility management team.
Qualifications
Education:
- Degree in Business Administration or related Business Management Degree.
- Additional qualifications in Office Administration are a plus
Work Experience:
- Three years experience of working as an Administrative Officer٫ Administrator or other similar position
- Significant experience of organizing office procedures.
- Experience with office management software like MS Office (MS Excel and MS Word, specifically)
- Strong organization skills with a problem-solving attitude
- Very good in time management and ability to work under pressure with high level of flexibility.
- Excellent written and verbal communication skills with close attention to detail.
Languages:
- Fluent in written/spoken English and Hausa.
Application Closing Date
Not specified.
Method of Application
Interested and qualified candidates should:
Click here to apply online