Nuru Nigeria is a local non-profit and non-governmental organisation working in rural areas of Northeast Nigeria. To build a resilience corridor through nutrition-sensitive regenerative agribusiness programming. Nuru Nigeria’s core approach is sustainable, community-led, community-driven, and profitable farmer organisations. We are an equal-opportunity employer with zero tolerance for any form of discrimination. We also are keen on harnessing talents that embody our values.
We are recruiting to fill the position below:
Job Title: Administrative & Procurement Coordinator
Location: Yola, Adamawa
Employment Type: Full-time
Job Summary
- The Admin and Procurement Coordinator is responsible for ensuring the effective management of Nuru Nigeria’s administrative operations and procurement processes.
- This role oversees office management, logistics, facility maintenance, and compliance while managing the timely and cost-effective acquisition of goods and services.
- By aligning administrative and procurement functions with organizational policies and donor guidelines, the role supports operational efficiency, transparency, and the achievement of organizational goals.
Key Responsibilities
Procurement Management:
- Develop and implement annual procurement plans aligned with organizational goals and donor needs.
- Coordinate with program and finance teams to forecast procurement requirements and budgetary constraints.
- Ensure timely procurement to avoid delays in program and operational activities.
- Identify, evaluate, and maintain a database of reliable vendors and suppliers.
- Negotiate contracts, terms, and pricing to achieve value for money while maintaining quality.
- Conduct periodic performance reviews of suppliers and vendors to ensure standards are met.
- Oversee all procurement activities, including tendering, bid evaluations, and contract awards.
- Prepare procurement documentation, including purchase requisitions, orders, and contracts, ensuring accuracy and compliance.
- Regularly update the PR tracker to reflect stages of procurement for each request
- Ensure adherence to Nuru Nigeria’s procurement policies, donor regulations, and local laws.
- Maintain accurate and organized records of all procurement transactions for audit readiness.
- Monitor and report on procurement expenditures against budgets, identifying variances and addressing issues proactively.
- Support internal and external audit processes by providing required documentation and reports.
- Ensure all procurement processes comply with donor regulations and organizational standards.
- Prepare periodic reports on procurement activities for management review.
- Review all project purchase requisitions, Request For Quotations (RFQ) and Invitation To Tender (ITT).
Administrative Management:
- Oversee the day-to-day administrative operations of the organization, including office supplies, utilities, and facility upkeep.
- Ensure the organization’s facilities are safe, functional, and well-maintained.
- Manage vendor contracts related to facilities, ensuring timely delivery of services.
- Develop and enforce administrative policies, procedures, and guidelines to enhance operational efficiency.
- Ensure compliance with local laws and organizational standards in all administrative operations.
- Maintain accurate records and documentation of administrative processes for audit and reporting purposes.
- Manage logistics for staff travel, including booking accommodations, transportation, and other related needs.
- Coordinate the delivery and distribution of goods and supplies across project sites.
- Oversee fleet management, including scheduling, maintenance, and fuel allocation.
- Assist in organizing organizational events, meetings, and workshops.
- Ensure that NN’s inventory list is updated on regular regularly
- Maintain and review office logs on travel, inventory and fuel usage for generator, vehicles etc.
- Monitor quality and control cost on various office supplies, stationery, hotel accommodation, transportation and other equipment
- Responsible for overseeing the acquisition, tracking, maintenance, and disposal of organizational assets, ensuring efficient utilization and compliance with policies to support operational goals.
- Provide administrative support for recruitment, onboarding, and training sessions as required by the HR unit.
Team Collaboration and Supervision:
- Lead and mentor the administrative and procurement team, fostering a culture of excellence and accountability.
- Collaborate with program and finance teams to align procurement activities with project needs and budgets.
- Serve as the point of contact for external stakeholders regarding procurement and administrative matters.
- Evaluate team performance and identify opportunities for capacity building and training.
- Promote a culture of efficiency, collaboration, and service within the administrative team.
Qualifications and Experience
- Bachelor’s Degree in Business Administration, Management, Procurement, Logistics, or a related field.
- Minimum of 5 years of experience in administrative and procurement roles, preferably in the NGO sector.
- Strong knowledge of office management systems, procurement principles, processes, and contract management.
- Experience in logistics, facility management, and compliance processes.
- Proficiency in using procurement and administrative tools/software.
- Excellent organizational and communication skills.
Skills and Competencies:
- Strong leadership and team management capabilities.
- High integrity and commitment to ethical standards.
- Ability to manage multiple tasks and meet deadlines.
- Knowledge of donor-funded procurement policies is an advantage.
- Strong organizational skills
- Excellent communication and interpersonal skills.
- High level of attention to detail and problem-solving skills.
- Ability to work under pressure
- Strong knowledge of procurement policies, vendor negotiation, and contract management.
- Skilled in using office and procurement software for tracking, reporting, and managing inventory such as ERP etc
- Ability to analyze procurement trends, evaluate bids, and manage budgets effectively.
- Competence in conducting cost-benefit analysis and managing risks.
- Strong adherence to procurement policies, donor guidelines, and ethical practices.
- Ability to adapt to changing priorities and handle unexpected administrative or procurement needs.
- Strong negotiation skills.
Application Closing Date
22nd December, 2024.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Note
Non-discriminatory employment clause:
- Applicants will not be discriminated against on the basis of ethnicity, colour, gender, religion, socioeconomic status, age, disability or health status.
- The management of Nuru Nigeria reserves the right to verify all of the applicant’s information and conduct background checks on shortlisted candidates including reaching out to his/her previous employer.
- Please note that only suitable and qualified candidates will be shortlisted.
- Female candidates are highly encouraged to apply.