eHealth Africa designs and implements data-driven solutions and technologies to improve health systems for and with local communities. eHA’s technology works in low connectivity settings and uses data to drive decision-making by local governments and partner agencies to get optimum results.
We are recruiting to fill the position below:
Job Title: Coordinator, Facility
Location: Kano
Job type: Full-time
Purpose of the position
- The Coordinator – Facility will work with and be supervised by the Associate Manager, Operations Engineering.
- The Coordinator – Facility role is to ensure the effective management of the office operations and facility.
- Provides clear objectives to team members and offers support as needed. Monitors facility staff timekeeping and various leaves.
What you’ll do
To perform this job successfully, the Coordinator – Facility must be able to perform each essential duty satisfactorily. Other duties may be assigned:
- Supervises and assures effective operation of organization’s office/residential building and other related property and grounds.
- Serves as the primary contact with staff, members and clients for a specific facility and other related property and grounds.
- Supervises facility support employees. Provides clear objectives and offers support as needed.
- Ensures compliance with safety and security policies and processes at all times.
- Maintains a secure environment by keeping lock and access information confidential and complying with regulations.
- Distributes and retrieves access cards and keys to facility staff members.
- Ensure effective management of member/guest registration, visits and events.
- Promptly respond to requests from members/guests while ensuring compliance with rules and regulations
- Ensures scheduled maintenance is carried out on facility and equipment in a proactive manner to prevent failures or premature wear and tear. This is essential to ensure continuous operation of the facility.
- Conducts regular facility (and related property and grounds] and equipment inspections to assure effective operation and maintenance.
- Identifies areas for improvement in facility management and brings to the attention of Associate Manager, Program Operations..
- Responds to complaints regarding facility from staff members and/or clients in a timely manner (i.e., regarding lighting, building temperature, equipment failure, etc.).
- Sets up appropriate office space for new employees.
- Ensure the facility is adequately stocked with essential supplies and maintain an efficient re-ordering system to prevent stock-outs.
- Maintains facility supplies and facility services. Arranges timely repairs, as necessary.
- Maintains accurate records and generates a variety of reports utilizing spreadsheets and databases.
- Ensures all inputs needed for the periodic procurement plan are provided in a timely and efficient manner.
- Provides timely periodic reports regarding facility management tasks and activities in a timely and efficient manner
- Responsible for performing any other duty assigned by Management.
- Is consistently at work and on time.
- Participates in and promotes a positive, supportive, cooperative team environment.
- Attends and participates in staff meetings, training classes and supervision.
- Adheres to policies and procedures.
- Adheres to eHealth Africa Code of Conduct as well as ethical standards of the field.
Who you are
- Minimum of Bachelor’s degree or HND from college or university in Architecture, Quantity Surveying, Building Technology, Estate Management, Facility Management, Business Management and Project Management or relevant areas is required.
- Minimum of Four (4) years prior experience in facilities management in a large corporate setting, NGO or related industry or an equivalent combination of education and experience.
- The post holder will be required to work effectively under pressure, be resilient and able to work in a busy, challenging and rapidly changing and insecure environment. Will also be expected to work through late hours and weekends quite frequently..
- Excellent customer service communication skills.
- Ability to motivate others, delegation, and timely/quality decision making.
- Excellent interpersonal, communication and organizational skills.
- Ability to communicate, interact and influence effectively at all levels within the Organization.
- Must have the ability to manage conflicts and resolve problems effectively.
- Action oriented and resilient in a fast-paced environment.
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should:
Click here to apply online