The Alliance for International Medical Action (ALIMA) is an international medical organization, founded in 2009. ALIMA’s aim is to provide a high standard of healthcare in situations of emergency or medical disaster and to improve the practice of humanitarian medicine by developing innovative projects associated with medical research. The specific feature of the association is to base its operating methods mainly on partnership with national medical players. By pooling and capitalizing on their skills, ALIMA and its partners give as many people as possible access to a high standard of treatment. Since its creation, the association and its partners have successfully developed in line with the increase in humanitarian medical needs, especially in Western and Central Africa: 580,000 patients treated in 2014 including over 25,000 hospitalizations, new governance between the partners of the medical NGO platform in the Sahel, new innovative approaches and operational research projects. ALIMA also responded to the Ebola emergency by opening a 40-bed Ebola treatment centre in Guinea. With operations in eight countries, 15 projects, over 1,200 employees and a budget of €19.5 million, ALIMA is a dynamic NGO, effectively deploying medical aid for the most vulnerable.
- Job Type: Full Time
- Qualification: BA/BSc/HND, MBA/MSc/MA
- Experience: 1 year
- Location: Abuja
- Job Field: NGO/Non-Profit, Project Management
MISSION
Under the supervision of the Head of Mission, the Grants Manager is responsible for implementing the funding strategy in line with ALIMA’s country action plan.
More specifically, they are responsible for mobilizing funding that will allow the implementation of projects. They maintain regular relations with donors, and conduct an active search for funding. They are the guarantor of the drafting of project proposals and reports to donors. They support the monitoring of contractual donor indicators, in collaboration with the Project Coordinators and the Medical Coordinator.
TASKS AND RESPONSIBILITIES
Definition and Monitoring of the Country Development Strategy
The Grants Manager carries out an analysis of donor strategy and the availability of funding for the country concerned, in order to maintain a high level of information and understanding of the issues. They identify funding needs for the mission in collaboration with the coordination team and propose a relevant funding strategy for the mission. They assess the issues and propose the adaptation of the strategy according to the operational action plan of the country. During the mission, the Grants Manager monitors the financing strategy and adapts it according to changing needs. In conjunction with the Head of Mission and the Regional Grants Coordinator at headquarters, they support the design and implementation of a strategy for acquiring grants and mobilizing resources
Maintenance of the relationship with donors
In conjunction with the Head of Mission, they ensure representation with donors and negotiate funding for ALIMA projects. They maintain relations with the donors who finance the projects to ensure regular quality communication. They coordinate the visit of donors to projects when the security situation allows it, with the support of the Head of Mission.
Business Development & Grants Prospection
The Grants Manager, in support of the Head of Mission, conducts an active search for funding and identifies new donors to approach in order to ensure good knowledge of ALIMA and the projects implemented by its staff. They actively monitor the thematic priorities of donors and funding mechanisms in the country. They carry out donor mapping and intelligence gathering, and regularly informs the country coordination on this subject. They develop project presentations and brochures to ensure institutional communication throughout the year
Supports to operational planning in line with donor and funding priorities
The Grants Manager supports the Project Coordinators and the coordination team in the design of interventions in line with the donors’ strategy. They ensure that the interventions are aligned with the thematic and operational priorities of the donors, and that the submissions respect the formats required by the latter.
Production of concepts notes and project proposals
In order to obtain funding, the Grants Manager is responsible for submitting concept notes and project proposals within the deadlines imposed by the donors. They ensure the writing of project documents to respond to opportunities with donors. They guarantee the quality and conformity of the documents produced.
Disseminates key information on donor procedures, funding contracts and supports Project Coordinators in monitoring contractual requirements
The Grants Manager is responsible for updating the coordination team on donor guidelines. They continually inform the teams of the evolution of donor procedures and requirements. In addition, the Grants Manager supports the Project Coordinators in monitoring the contractual requirements of donors. The Grants Manager monitors operational developments, including budgetary, in order to propose contractual modifications if necessary.
Data tracking to meet reporting requirements
The Grants Manager develops and incorporates solid elements of monitoring and follow-up in the reports in the project monitoring tools and therefore participates, with the Data Manager and the Medical Coordinator, in the control and compilation of operational data. They ensure the updating of data monitoring tools in connection with financing contracts, and anticipate the deadlines of reports in order to ensure the completeness of the data and a quality analysis.
Ensures the production of accurate and analytical narrative reports within the defined deadlines
The Grants Manager is responsible for preparing interim and final reports for donors, according to the reporting formats and rules imposed. They are directly responsible for drafting documents, based on precise, quantitative and qualitative information and capitalized on during the year. They establish regular liaison with the coordinators and project managers and, for the preparation of reports, make the link between the commitments with the donor and the reality of the projects and the land. They ensure compliance with deadlines and are responsible for the quality of reports.
Ensures the contractual management of financing contracts
The Grants Manager is responsible for monitoring financing contracts with donors. They are in direct contact with the national representatives of the lessor for contractual management issues. They make sure to know and respect the procedures of the lessor and that these are known to the rest of the team. For this, they have a common contract monitoring tool that they help update.
Ensures the application of standards in the prevention of abuse
The Donor Relations Manager must participate in training and awareness sessions. They apply the standards relating to the prevention of abuse in all the tasks they undertake (ex: adding the thematic in reports, project proposals, clause on the prevention of abuse, etc). They contribute to creating and maintaining a fulfilling and protective environment.
EXPERIENCES AND SKILLS
You have a medical diploma health, Master’s degree in public health or epidemiology related to the position (development studies, public health, international relations, project management, etc.). You have Professional experience in reporting, design and/or project management of at least one year, as well as field experience and Good command of project management tools (project cycle, logical framework, project proposal, reporting, etc.). You have Autonomy, capacity for initiative, ability to work in a team and to communicate