Salary: Kes. 2,474,750
Fixed Term Contract – Until September 2025
21 Hours per week
Job Profile
To contribute to CAFOD’s involvement in Eritrea in line with the agreed Core Country Programmes, by taking lead on the day-to-day management of partners financial management, monitoring and reporting for CAFOD and Institutional supported programmes and partnerships.
The Partners Support Accountant will be responsible for and provide technical advice, guidance and capacity strengthening support to partners.
The Partners Support Accountant will be responsible for all aspects of financial management of the project in compliance with the donor and CAFOD standards and procedures. They will also provide support to the partners’ finance teams on monitoring expenditure and reporting.
The position will be based in Nairobi in Kenya and work 3 days a week. Travel is a requirement for this role and the successful candidate may need to travel up to 12 weeks per year, sometimes at short notice and to areas of potential risk.
*Early applications are strongly encouraged as this role may be closed for applications before the advertised date*
Key Responsibilities:
Financial management of programmes
- Maintain an overview of the programme finances providing accurate and timely updates to the programme team and Head of Region-Africa and CAFOD’s Finance department in London.
- Produce accurate and timely programme financial reports on a monthly, quarterly or annual basis as required, consolidating all donor funded income and expenditure. Reports should meet the standards required by the donor and those required by CAFOD.
- Provide support to the Finance/Accounts Departments of partner organisations to enable them to produce and submit accurate expenditure reports on expenditure, in line with CAFOD internal and institutional donor requirements.
- Support may include design of appropriate accounting and reporting systems, design of spreadsheets, training and on-going guidance of personnel. This will necessitate regular travel and support to partners and presentations at partner workshops.
- Advise the Programme Manager of variances arising in programme/project expenditure, and the need for transfers of grants to partners’ organizations to ensure that programmes and partner organisations have the necessary funds at their disposal with which to implement their work effectively.
- Prepare annual programme budgets with the necessary CAFOD partners. Monitor expenditure against these budgets and advise the budget-holders of expenditure-to-date and variances arising.
- Develop comprehensive accounting and related systems and procedures to ensure financial compliance with donor and audit standards and rules, and ensure auditable records are maintained.
- Represent CAFOD’s programmes providing all necessary financial information and shared experiences as may be required by external donors and contributing effectively to all monitoring and evaluation requirements as may be established by CAFOD and external donors.
Programme Administration
- Correspond with partners in relation to processing of grants and CAFOD’s Programme Cycle Management (PCM) system.
- Maintain up to date records on Web Promise database, including registering projects/programmes, generating approvals and payments and ensuring partner details and bank details are up to date.
- Maintain and develop programme/project cycle and financial tracking documents in order to have an easily accessible overview of the funding stage of each partnership.
- Maintain appropriate hard copy (paper) and electronic files in adherence with International Division procedures.
- When necessary, provide administrative support in emergency situations.
Financial management
- Keeping the overview of the programme and office finances providing accurate and timely updates to the Head of Region-Africa and CAFOD in London.
- Process partners grant payments that need to be made for all grants approved; ensuring that the necessary documentation and authorisation has been obtained.
- Account for expenditure made on a monthly basis according to prescribed procedures and deadlines and using the prescribed software.
Systems and compliance
- Effectively use CAFOD’s programme management information systems to ensure programme and project information on WebPromise is up to date. This will include producing management information to support decision making.
This list of duties and responsibilities is by no means exhaustive and the post holder may be required to undertake other relevant and appropriate duties as required. Any changes will be made in consultation with the postholder in the interest of CAFOD’s Eritrea Core programme.
Safeguarding
All CAFOD staff share responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their role and responsibilities.
Essential Criteria
- Experiencing and training staff in good standards, systems and processes as well as donor compliance and accountability.
- The ability to manage time and resources efficiently, able to take initiative and work with minimal supervision; manages emotions and stresses positively.
- Speaks and writes fluent English: able to communicate effectively at a distance and across cultures making effective use of technology.
- Understanding of donors and ability to ensure compliance to donor requirements.
- Full understanding and practical application of good financial standards and PCM.
- Experience in monitoring and reviewing expenditure, recognizing errors, issues and fraud.
Desirable Criteria
- Recognised professional accounting qualification; Minimum BA Degree in Accounting/Business Administration or related field.
- Sound financial understanding with practical work experience in a finance in an NGO environment.
- Audit skills, being able to spot any financial irregularities or fraud and also to suggest improvements in financial processes and practices.
- Significant experience in managing, coaching and mentoring staff in sound financial management skills and task manages others in the office.
- Excellent computer skills, including full working knowledge of standard word processing and spreadsheet packages.
- Understanding and experience of institutional funding priorities, trends and donor conditions.
- Experienced in working with and committed to developing the capacity of local partner organisations / National NGOs.
Safeguarding Children and Vulnerable Adults
CAFOD recognises the personal dignity and rights of children and vulnerable adults, towards whom it has a special responsibility and a duty of care and respect. CAFOD, and all its staff and volunteers, undertake to do all in our power to create a safe environment for children, young people and vulnerable adults and to prevent their physical, sexual or emotional abuse. CAFOD is committed to acting at all times in the best interests of children and vulnerable adults, seeing these interests as paramount. Any candidate offered a job with CAFOD will be expected to adhere to CAFOD’s Safeguarding policy and sign CAFOD’s Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. This post involves responsibility for people who will have contact with children, young people and vulnerable adults and applicants will be subject to specific checks related to safeguarding issues.
All offers of employment will be subject to satisfactory references, and appropriate screening checks can include criminal records and terrorism finance checks. CAFOD also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
Please click here for a full list of CAFOD’s Staff Benefits
Come and join us and help make a real difference in the lives of the world’s poorest communities.
CAFOD is an equal opportunities employer. Recruitment and selection procedures reflect our commitment to safeguarding children and vulnerable adults.
How to apply
Interested Candidates should submit their applications through the link below by 2nd April 2024.