We assist those in urgent need anywhere, anytime, no matter what the conditions, providing lifesaving health care and health care-related emergency services-often within hours. As conditions ease, we work with local leaders to rebuild stronger. In non-emergency settings, our focus is development. Through our training programs, we pass essential skills into local hands, preparing those in disaster-prone areas to better withstand adversity. Embedding these skills into the community lies at the heart of what we do: build self-reliance. It gives people hit by tragedy a sense of ownership over their own recovery and the ability to shape their own future as they rebuild. And wherever it occurs, it is an investment that benefits us all because it prepares local residents to be their own best First Responders should disaster strike.
- Job Type: Full Time
- Qualification: BA/BSc/HND, BA/BSc/HND
- Experience: 5 years
- Location: Borno
- City: Maiduguri
- Job Field: NGO/Non-Profit, Project Management
JOB SUMMARY:
- The Field Compliance Specialist is a member of the Field Compliance Unit and is responsible for performing compliance reviews in the country of operation. Compliance work needs to be performed in accordance with the Ethics & Compliance Charter, country work plans, International Medical Corps policies & procedures and Donors’ regulations.
- Compliance is an advisory function having an independent status within International Medical Corps. The Field Compliance Specialist shall have dual reporting relationship; an administrative line to the Country Director and a technical line to the Regional Compliance Coordinator or Head of Field Compliance. The Field Compliance Specialist will be appointed by the Country Director on the recommendation of the Regional Compliance Coordinator and/or Head of Field Compliance. The Regional Compliance Coordinator and/or Head of Field Compliance also participate in the Compliance Specialist’s performance appraisal (from the technical aspect) and in decision-making process in case of potential disciplinary measures, including staff dismissal. The Field Compliance Specialist shall have no executive or managerial powers, functions nor duties.
- The Field Compliance Specialist promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
- To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation:
MAIN TASKS AND RESPONSIBILITIES
Ethics and Compliance Department Overarching Responsibilities
- Promotes and encourages a culture of compliance throughout the organization.
- Encourages transparency, communication, and teamwork related to the Ethics and Compliance Charter and its Department objectives.
Core duties
- Prepares country work plan, which determine scope, sample size, timing and frequency of compliance reviews in the country.
- Conducts compliance reviews in accordance with the agreed country work plan.
- Assists management to effectively identify, document and mitigate compliance risks associated with program and operations activities.
- Prepares and timely submits compliance reports with observations and recommendations for technical review to Regional Compliance Coordinator and/or Head of Field Compliance.
- Timely issues monthly and quarterly reports to country management.
- Regularly verifies progress made towards compliance recommendations and agreed actions plans.
- Provides advisory services to country management on improvements and engages with other departments to support improvements in internal controls.
- Ensures that recordkeeping of compliance reviews kept on shared file is timely, accurate and complete.
Communication
- Proactively communicates results of compliance reviews and identified gaps with country management and supports corrective measures in real-time to avoid non-compliance.
- Prepares and provides necessary updates and reports on field compliance work as needed.
- Maintains regular communication with key stakeholders at country and HQ level as required.
Capacity building and training
- Works with other relevant departments on developing and providing Fraud, Bribery, Conflicts of Interest and other trainings to International Medical Corps staff and partners.
- Researches available sources and remains up-to-date on relevant trends and activities in the global compliance profession within the NGO community.
Other responsibilities
- Suggests changes to the policies and procedures and improvements to the systems.
- Assists management with remedying any gaps in internal control.
- Regularly participates in the regional compliance meetings.
- Assists Compliance Investigations Unit and country management with investigations upon their request and subject to approval of the Regional Compliance Coordinator and/or Head of Field Compliance.
- Conducts any other tasks assigned by Regional Compliance Coordinator and/or Head of Field Compliance with the aim of supporting or improving the operations of the Field Compliance Unit.
Compliance & Ethics
- Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these standards to staff, if applicable, and to partners and requires them to adhere to these values.
- Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
Job Requirements
MINIMUM QUALIFICATIONS
- Typically, a 4-year Bachelor´s Degree (in a three-cycle Higher Education) in Business Administration, Accounting, Risk Management or similar. Equivalent combination of relevant education and experience may be substituted as appropriate;
- Master’s degree in a relevant discipline preferred;
- Certification in auditing, grants management, risk and/or compliance management preferred;
- Typically, 5+ years of relevant experience working in related field, with at least 2 years in humanitarian relief or equivalent experience;
- Experience in risk management, compliance and/or audit required;
- Knowledge and working experience with USAID, EU, FDCO and other donors;
- Knowledge of different types of instruments (grants, contracts, sub-awards etc.);
- Knowledge and experience with various business processes (such as Human Resources, Program Management, Financial Management, Supply Chain Management, Information Technology etc.);
- Strong communication including presentation skills
- Strong time management skills;
- Detail oriented, with a high degree of ethics, integrity, discretion and professionalism;
- Ability to handle sensitive matters on a confidential basis;
- Proven ability to gather, analyze and evaluate facts, define problems, draw valid conclusions and to prepare and present concise written reports in English;
- Problem-solving skills;
- Ability to effectively train staff;
- Fluency in English with a proven ability to express himself/herself well verbally and in writing; Knowledge of French or Arabic is preferred;
- Ability to handle sensitive matters on a confidential basis;
- Ability to establish and retain effective working relationships with other staff and to communicate clearly and effectively, both orally and in writing;
- Ability and willingness to travel to country program locations as needed, often at short notice.