Logistics Administrator Assistant at Solidarities International Nigeria


Solidarities International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 38 years the association has focused on meeting three vital needs – water, food and shelter. Currently present in Nigeria since 2016 and is present in North-Eastern part of Nigeria. Currently, SI carries out emergency / post – emergency programs in WASH sector in North West region of Nigeria.

We are recruiting to fill the position below:

Job Title: Logistics Administrator Assistant

Location: Gusau Zamfara,
Employment Type: Full-time

Job Description

  • At his/her assigned base level, the log-admin assistant supports his/her line-manager in processing accounting operations, following-up Human Resources issues, implementing and supervising all logistical activities.
  • In particular, he/she lends support to carrying out urgent activities and the filing and archiving of official and/or internal documents.
  • He/she temporarily takes on the basic tasks of the line-manager in his/her absence

List of Main Tasks

Team Management:

  • Train and support team members under his or her supervision
  • Ensure the minimal replacement of members of the admin/log services in case of absence
  • Assist in the recruitment process
  • Evaluate the team members under his or her supervision
  • Prepare shift planning for watchmen

Reporting / Communication:

  • Participate in supervision of regulations in effect
  • Support his/her line-manager in relations with local administrative authorities

Activities Related To Administration:

Administrative Management of Personnel:

  • Welcome and participate in administrative briefing of new personnel
  • Assist the field Coordinator for the administrative management of recruitment and hiring
  • Participate in the organization of training
  • Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees
  • Ensure the confidentiality of all HR datas
  • Participate in the monitoring of work contracts on the base
  • Collect payment details and integrate them into the Human resources management software (Homère)
  • Issue pay slips and supervise payment of salaries after approval by the field Coordinator
  • Calculate taxes and duties and create pay records for the relevant organizations
  • Keep an organization chart up to date for the base
  • Assist the administrative in the organization and conduct of meetings with personnel representatives
  • Participate in the application of policies relating to salaries and benefits for Solidarités International

Treasury / Accounting / Management:

  • Supervise the physical maintenance and safety of cash boxes
  • Prepare monthly closing, revision and integrity of accounts for the base
  • Issue vouchers, supervise archiving of records
  • Participate in audits or any checks issued by partners or Head office, at the base level
  • Participate in the consolidation of budget follow ups and cash forecasts at the base level
  • Monitor due dates for payments of contracts managed by the administrative coordinator
  • List liquidity needs in concert with the field Coordinator
  • Carry out pay-outs and advances, within established guidelines
  • Keep the registry of cash pay-outs and the cashier’s register
  • Record budgetary transfers and keep accounting codes
  • Verify, before recording, that records conform to regulations and procedures of Solidarités International
  • Translate accounting documents if necessary
  • Exchange currencies at request of superiors
  • Verify cash balances daily and report any discrepancies to superior
  • Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
  • Guarantee security of the cash and confidentiality of information

Activities Related to Logistics:

Management of Supplies:

  • Update price lists and supplier databases
  • Control Solidarités International purchase procedures
  • Verify and process quote requests and IOFs
  • Prepare and archive purchase folders
  • Implement purchases, monitoring adherence to validation regulations and procedures
  • Negotiate prices, deadlines and methods of delivery
  • Ensure that relationships with suppliers are monitored
  • Organize and supervise all logistic aspects and documentation for good/supplies transport: way-bills, packing lists, final delivery/distribution records

Management of Vehicle Fleet:

  • Organize the weekly movement of vehicles
  • Ensure that a toolbox and emergency kit are available onboard all vehicles and ensure drivers check the kit is always complete
  • Check that vehicle log books are in place and are used correctly
  • Monitor the administrative documents for all vehicles

Management of Equipment / Telecommunications:

  • Assist in the planning and execution of service work on generators/motor pumps

Management and Monitoring of IT Equipment:

  • Update antivirus software
  • Provide teams with adequate means for data backup
  • Ensure the maintenance and correct use of IT equipment

Management of Stock:

  • Supervise the maintenance and securing of warehouses
  • Carry out regular stock checks and physical inventories
  • Ensure/Supervise the basic maintenance of premises (office and guesthouse)

Qualifications

  • Resident of Zamfara State (position not open to delocalization)
  • Minimum of Bachelor’s Degree qualification.
  • Minimum of one-year experience as Log/admin or in a similar role.
  • Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.).
  • Familiarity with electronic databases.
  • Ability to deliver high-quality outputs in a timely manner.
  • Fluent in spoken and written English and Hausa ability to read and write.
  • A good listener, a good communicator, ability to prioritize and work with little supervision, team player, excellent interpersonal skills.

Application Closing Date
Tuesday, 22nd December, 2020.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Select Log / Admin Assistant – Gusau Base, Zamfara State, fill the form and attach your CV and motivation letter.

Note:

  • The CV attached must be named with your first name and surname.
  • Hard copy applications will also be received in our Solidarites Intenational Gusau Office at Karma Guess – Gusau not later than Tuesday 22nd December 2020!
  • As the position is required as soon as possible
  • Solidarites International reserves the right to select a candidate and finalize the recruitment before the application closing date.

Archives

Categories