Programme Assistant At The United Nations Population Fund



Organizational Setting
The Position:

Under the overall guidance of the UNFPA Resident Representative & Deputy Representative and the direct supervision of the Head, Sub-office, Calabar, the Programme Assistant, supports the design, planning and management of the sub-office by providing and managing data inputs, providing logistical support, monitoring project implementation and following up on recommendations. S/he is instrumental in facilitating programme/project implementation using and developing appropriate mechanisms and systems and ensuring compliance with established procedures.

S/he will also work closely with different Nigerian Federal and State Ministry of Health Departments, Local Governments, NGOs and partners to enhance family planning uptake in the country. S/he is instrumental in facilitating programme/project implementation using and developing appropriate mechanisms and systems and ensuring compliance with established procedures. S/he works closely with programme and project staff providing programme administrative and inventory management support to the Women Health Unit

The role substantively contributes to the effective management of UNFPA activities in the areas of reproductive health with a strong emphasis on supporting the implementation of the UNFPA Family Planning Strategy 2012-2020 –“Choices not Chance” at country level. S/he analyzes and assesses relevant political, social and economic trends and provides substantive inputs to programme formulation, support implementation, monitoring, and evaluation within national development frameworks and the UN Sustainable Development Partnership Framework.

How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose
The UNFPA Supplies Programme is part of efforts to improve access to and utilization of family planning commodities worldwide. The Global Programme works with national governments to strengthen or establish secure, reliable, cost-effective, and sustainable systems to ensure supply of and demand for reproductive health commodities, including contraceptives and condoms. With support from UNFPA Supplies, the UNFPA Country Office in the Federal Republic of Nigeria is working closely with Federal, States and Local Government counterparts in support of government-led efforts to increase mCPR, reduce unmet need for family planning and increase uptake of family planning information and services.

Main Tasks & Responsibilities
You would be responsible for the following:

  • Participates in the identification and formulation of country programme and projects, by compiling and analyzing information in the subject areas of UNFPA assistance to the Government, drafts project documents  and prepares tables and statistical data.
  • Supports the evaluation of project and programme activities, establishing and implementing mechanisms to systematically assess the achievement of results, conducting field visits, participating in review meetings and evaluation missions and prepare regular inputs to status and progress reports.  Facilitates analysis of factors affecting the achievement of results, recommends corrective actions and follow up on recommendations.
  • Works closely with the COVID-19 focal point at Calabar Decentralized Office to ensure staff and office compliance to the COVID-19 prevention measures.
  • Ensure proper documentation and processing of approved Implementing Partners’ Annual Work Plan and quarterly FACE Forms, to relevant Officers for necessary action as well as undertake related ATLAS functions.
  • In coordination with the Country Office, supports routine implementation of assigned projects, coordination the delivery of project inputs, ensuring participation of States  counterparts in training activities and study tours.
  • Contributes to the creation and sharing of knowledge by synthesizing and documenting findings and lessons learned, success stories and best practices, strategies and approaches of Country office and drafting relevant materials for dissemination.
  • Supports the advocacy and resource mobilization initiatives  of the sub-office by compiling and synthesizing relevant background material for use in discussions and public events.
  • Organizes advocacy events and serves as the public relations and media focal point for the sub-office.
  • Undertake any other assignments as may be required by the Head of DO, Deputy Representative and Representative.

Qualifications and Experience

  • Bachelor Degree or Higher National Diploma in Secretarial Administration, Public Administration, Sociology or in a related field.
  • Minimum of  5 years working experience in the public or private sector. UN experience would be desirable.
  • Fluent in oral and written English
  • Have  computing skills and be knowledgeable in MS-office  software packages..

Required Competencies
Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change

Core Competencies:
• Achieving Results
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact

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UNFPA Work Environment
UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.

Disclaimer
WARNING TO APPLICANTS:

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

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