Desired start date: 15/11/20
Duration of the mission: 6 months, renewable depending on funding
Location: Maiduguri, Nigeria
ABOUT THE MISSION
The security situation and epidemics/outbreaks continue to affect millions of lives in North Eastern and North Western part of Nigeria. SI is responding to the humanitarian needs of displaced populations and host communities in Borno State (North East) since 2016 (direct implementation and in partnerships). The targeted sectors of intervention are WASH, Shelter, Logistics, Food Security & Livelihoods. Although the mission responds mainly on emergency responses, a development project financed by the EU is still underway with ALIMA (health actor).
The annual budget of the mission is around 9M Euro in 2020.
The mission has a strong potential for development in its current areas of intervention and plans to carry out a need assessment early in 2021 in the North Western part of Nigeria where needs are acute and access more complex. This will be supported by the Desk U (SI Emergency Desk).
The mission is fully staffed with 18 international and 200 national personals with a wide range of profiles. 5 bases composed the mission: 1 representation office/GH in Abuja, 1 coordination office in Maiduguri (Borno State) and 4 bases located in Ngala, Dikwa, Monguno and Maiduguri.
To learn more about the Nigeria mission, please click here.
ABOUT THE JOB
Under supervision of the Country Director, the Conformity and Risk Manager (CRM) will continually assess and strengthen adherence to established policies, procedures and standards in order to ensure compliance with donors’ rules and regulations as well as SI policies and procedures.
RESPONSIBILITIES AND MAIN ACTIVITIES
Internal Audit management
- Develop, implement and update an Audit Plan at the country level;
- Review and evaluate the effectiveness and efficiency of operations, adequacy of internal controls, reliability of financial reporting, compliance and applicable laws and the safeguard of assests within SI;
- Plan, perform and report back on internal audits to ensure that financial control, financial guidelines of donor organizations and other control procedures are in place properly implemented and managed on the project;
- Advise and monitor quality standards and value for money and make recommendations for improvement;
- Test internal controls, targeting particular high-risk areas, document any weaknesses and their impact, and make recommendations to address these weaknesses;
- Follow up on the implementation of audit recommendations and management actions;
- Respond to management queries in relation to SI internal control environment.
- Internal control on mission archives to ensure compliance with internal and donors requirements
- Steering and follow-up of archiving flow from bases to coordination and coordination to HQ
Training sessions / lessons learnt / best practices
- Capacity building and Training : provide practical training on specific areas of SI procedures;
- Lessons learnt:
- Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staff;
- Participate in kick-off /closure meetings to share lesson learnt from previous audit and highlight donor guidelines.
- Minimize risk of fraud and corruption by ensuring adherence and implementation of SI procedures, SI Code of Conduct and SI Anti-Fraud Policy;
- Upon request of the Country Director and/or the head of internal audit service, conduct Fraud cases investigations;
- Actively promote SI’s anti-fraud and whistleblowing policy within all SI offices in country.
- Contributes to the success of external audits by ensuring the conduct of pre-audits verifying internal compliance
- Support due diligence of potential partners and provide an analysis of the risk identified
- Provide regular and timely updates on progress and challenges to coordination and other team members;
- Warn the Country Director and HQ in case some major problems arise with a potential financial or reputational impact on the mission.
- Perform any other related activities as assigned by immediate supervisor.
9 Grants (EUR 9M in 2020)
- Line manager: CD
- Line Management: Archivist (if applicable)
- Line report(s) on the bases: Field Coordinators
- Functional manager: Internal Audit Service
- New position within SI Nigeria mission created to support each department efforts to reach higher level of conformity
- Ensure proper coordination with programs and support departments to limit the risk of ineligible expenditure
- Limited presence in the field of senior staff and limited access to deep field bases
PRIORITIES FOR THE FIRST MONTHS
- Review of existing conformity and risk set up and processes and provide recommendations for improvement
- Ensure dissemination of a compliance culture within the mission through formal and on-the-job trainings
- Review and ensure compliance with past internal and external audit recommendations, in coordination with each relevant department
SPECIFIC SKILLS AND EXPERIENCE
The position requires a high level of technicity, as well as outstanding reporting and analytical skills.
- Previous experience in an INGO a must
- Very good knowledge of humanitarian donors
- Admin / Fin background required
- Previous experience with SI highly appreciated
- At the very least 12 months on a similar position (responsibilities and volumes).
- Excellent proficiency in Microsoft Office, Excel included
- Critical thinking and analytical skills
- Strong professional ethics; high sense of responsibilities.
- Positive and “can do” attitude; problem-solving personality.
- True team player
- People skills, especially diplomatic skills
- Organization and prioritization
Fluency in English required
SI WILL OFFER YOU
A salaried position
According to experience, starting from EUR 1800 gross per month (+ 10% annual leave allowance paid monthly i.e. EUR 1980 gross per month).
- monthly Per Diem of USD 600.
SI covers accommodation costs and travel expenses between the expatriate’s country of origin and the place of assignment.
During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every 3 months. For a one-year assignment, the expatriate will have a 7 working days break at 3, 6 and 9 months (with USD 850 allocated by Solidarités – USD 1240 in case of international flight).
In addition to these, SI adds 1 additional rest day per month of work, i.e. 12 additional days off for a one-year contract.
Expatriates benefit from an insurance package which covers all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system, including war risks. Essential vaccination and antimalarial treatment costs are refunded.
Living conditions are quite good in Maiduguri, despite the security restrictions. Electricity is available at the office and at the GH (except a small period during the night), communication and internet are available, either on the SI provided network or the 4G network. All essential good (food, hygiene etc..) can be bought locally in the small shops around the office, or in the pre-validated supermarkets.
Maiduguri offers various opportunities for social life in Maiduguri, and visit to other NGOs are possible, as well as to some pre-validated places.
How to apply
If you have already been technically validated on the position or equivalent, please mention it.
NB: the vacancy may close before the deadline.
To learn more about SI, please visit our website.