Receptionist – Edo State


Min. qualification: HND degree in Business Administration, Accounting or a related field or
Office Administration
Organization: GIZ Nigeria, Skills for Youth Employment in Nigeria (SKYE)
Place: Benin City, Edo State
Salary: According to GIZ Nigeria Salary scale for Band 2
Closing Date of advert 28.10.2020

GIZ. Solutions that work.
We provide services worldwide in the field of international cooperation for
sustainable development. GIZ has over 50 years of experience in a wide
variety of areas, including economic development and employment,
energy and the environment, and peace and security. The diverse
expertise of our federal enterprise is in demand around the globe, with the
German Government, European Union institutions, the United Nations
and governments of other countries all benefiting from our services. The
German Federal Ministry for Economic Cooperation and Development
(BMZ) is our main commissioning party, but we also work with the private
sector, fostering successful interaction between development policy and
foreign trade.
All these commissioning parties place their trust in GIZ by working
together with us to generate ideas for political, social and economic
change, develop these into concrete plans and implement the envisaged
change processes. Since we are a public-benefit federal enterprise,
German and European values are central to our work. This makes us a
reliable service provider that people can trust. Together with our partners,
we work to deliver flexible and effective solutions that offer people better
prospects and sustainably improve their living conditions.
The registered offices of GIZ are in Bonn and Eschborn. In 2019, we
generated a business volume of around EUR 3.1 billion. Our 22,199
employees, almost 70 per cent of whom are national staff, work in around
120 countries. As a recognised development service provider, we
currently have 556 development workers in action in partner countries.
Furthermore, in 2019, the Centre for International Migration and
Development (CIM), which is run jointly by GIZ and the German Federal
Employment Agency, placed 262 integrated experts and 515 returning

experts with local employers in our partner countries, or provided them
with financial support, advice or other services.*
*Personnel and business figures as at 31 December 2019

Skills Development for Youth Employment (SKYE) Programme
The GIZ Programme “Skills for Youth Employment in Nigeria (SKYE)”
supports the diversification of the economy in Nigeria through the
promotion of demand oriented technical and agricultural vocational
training and education (A/VET). Apart from the sectors agriculture and
construction, the project is focusing mainly on the automotive, ICT and
other sectors.
The strategy of the project is to improve the synergy between measures
on the demand side for employment (i.e. skilled persons that followed
vocational qualification measures, formal and informal TVET and
Agricultural-VET (ATVET) measures) with those of the employment
supply side (i.e. promotion of a pro-employment environment in the
private sector through e.g. job centers, job fairs, short-term training and
internship programmes, etc.). The purpose is to develop the matchmaking between the supply and demand of skilled labor force and hence
to contribute to the decrease of youth unemployment in the country.

Responsibilities:
The receptionist is responsible for

  • Liaising with customers in a service-oriented manner on behalf of
    the office by providing a professional phone service, personally
    welcoming visitors and maintaining a high standard in the
    reception area
  • Registering incoming and outgoing mails and invoices
  • Performing reception and secretariat services daily
  • Ensuring hospitality services
    • Tasks
  1. Reception services
    The receptionist
  • Registers, documents and organizes incoming and outgoing
    correspondence (fax, emails, packages and personally delivered
    messages)
  • Ensures that visitors are comfortable by offering newspapers,
    refreshments etc.
  • Also acts as the Hospitality Officer
  1. Office work and services
    The receptionist
  • Ensures creation and/or regular updating of a list of contacts and
    addresses (telephone, fax, email)
  • Sorts and distributes incoming correspondence (email, fax, other
    official documents)
  • Is responsible for distributing and accepting documents and
    packages to/from the post office, government institutions,
    embassies etc., and is responsible for these
  • Ensures periodicals are put out and updates the information on
    the notice board

Prepares and organizes information materials for
meetings/workshops

  1. Hospitality duties/additional tasks
  • Ensuring adequate catering for GIZ staff, meetings and guests in
    the office building
  • Request for replenishment of utensils, consumables, including
    drinking water
  • Serve food and drinks to staff and visitors
  • Support conduct of meetings by arranging tables/chairs settings
    and cleanliness as well as by serving food and drinks
  • Be aware of and adhere to health and safety practices of GIZ
  • Carry out other tasks as assigned by the management

A. Required qualifications, competences and experience
• Formal Education
Minimum of HND degree in Business Administration, Accounting or a
related field
or Office Administration Certificate (Chamber of Commerce and Industry,
Delegation of German Industry and Commerce in Nigeria, ACCI,
NACCIMA)
• Professional Experience

  • At least one-year professional experience in a comparable
    position
  • GIZ experience is an added advantage
    Key professional competencies:
  • Good working knowledge of ITC technologies (related software,
    phone, fax, email, the internet) and computer applications (e.g.
    MS Office)
  • Very good written and oral knowledge of English language,
  • Politeness and helpfulness in dealing with visitors
  • Good communication skills
  • Pays attention to detail
  • Willingness to upskill as required by the tasks to be performed –
    corresponding measures are agreed with management
  • Good team player who is willing to take on responsibility
  • Innovative and possessing a positive attitude to change
  • Sound of familiarity of Benin city and surrounding towns
    We expect a confidential and trustful handling of data and information.
    B. Duty station
    ▪ Benin City, Edo State, Nigeria

How to apply

You are kindly requested to submit your CV and letter of motivation as
one document with complete contact details via email to:
recruitment-nigeria@giz.de
(Please include vacancy no. 059 in mail subject)

GIZ Nigeria is an equal opportunity employer; both men and women are
encouraged to apply.
Please note that only shortlisted candidates will be contacted

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